Legal Assistant

Kovitz Shifrin Nesbit•Indianapolis, IN

15d•Onsite

About The Position

Kovitz Shifrin Nesbit (KSN), a law firm specializing in representing homeowner, condominium, and community associations, is seeking an experienced, full-time Legal Assistant for its Indianapolis office. The role provides administrative support to the legal team in a fast-paced environment. The position is non-exempt and in-office, with no remote work available. Business hours are 8:30 a.m. to 4:30 p.m., Monday through Friday, following a 35-hour workweek. The starting hourly rate is $27.47, contingent upon experience. KSN offers a benefits package that includes medical, dental, and vision coverage; a medical expense reimbursement plan; short- and long-term disability; basic life and AD&D coverage; voluntary life insurance; critical illness, accident, and hospital coverage; and a retirement plan for eligible employees.

Requirements

At least 3 years of administrative experience.
Ability to focus on tasks in a busy environment.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment with challenging tasks and daily deadlines.
Proficiency with Microsoft Office Suite programs, including Outlook, Word, Excel, and Teams.
Typing speed greater than 50 words per minute with greater than 90% accuracy.
Strong organizational and interpersonal skills.
Ability to work independently while also contributing as a team player.
Attention to detail and proofreading skills.

Nice To Haves

At least 3 years of practical experience as a legal assistant.
Project management experience.
Experience with LexisNexis.

Responsibilities

Coordinate appointments, phone conferences, and meetings, including related correspondence.
Assist attorneys with calendar management.
Manage legal documentation and correspondence, including necessary mailing and shipping.
Prepare new client intake forms.
Prepare new client packets, including engagement letters and retainer agreements.
Assist with client marketing events.
Assist with billing entries.
Prepare letters and correspondence to clients and third parties.
Maintain the document management database with relevant documents, emails, and other materials.
Organize and maintain client documentation in physical and electronic formats.
E-record association documents.
E-file court documents in various Indiana courts.
Copy, collate, and prepare court documents for service through the sheriff’s office or certified mail.
Implement and improve administrative processes to support more efficient workflows.
Provide status updates to the legal team.
Perform other duties as assigned.