Legal Assistant

Baylor Evnen Wolfe & Tannehill LLP•Lincoln, NE

About The Position

The Legal Assistant, is a key position responsible for providing administrative support to the Firm’s Attorneys and Attorney Teams. The Legal Assistant will be responsible for a variety of tasks including, but not limited to, proofreading and eFiling legal documents, preparing letters, scheduling for attorneys, docketing deadlines, and organizing and maintaining system files. The Legal Assistant must be extremely detail oriented and organized, as well as an effective communicator and planner, to be able to perform the job effectively and efficiently.

Requirements

Extremely detail oriented.
Strong organizational, communication, delegation and relationship-building skills.
Excellent oral and written communications skills.
Ability to prioritize while meeting all deadlines and demonstrating a high level of reliability and efficiency.
Ability to work in a very fast-paced environment and adapt to changes.
Highly detail oriented and ability to multi-task.
Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint), ProLaw, and Adobe.
Must work well in a team-oriented environment.
Must be a self-starter. Someone who takes initiative and works independently to complete assigned tasks.
Ability to verbally and effectively communicate to individuals and groups.
Ability to regularly utilize a computer keyboard, monitor and other electronic equipment to prepare reports, communicate and perform other duties.
Ability to endure a sedentary type of work requiring a great deal of sitting at a computer.
Ability to work at least forty (40) hours a week.
Ability to read and interpret legal documents.
Ability to maintain regular and reliable attendance, meet deadlines and perform work duties in a timely manner.
Ability to work effectively and efficiently and remain poised in high stress and conflict situations.
Ability to simultaneously address multiple complex problems.
Ability to multitask without loss of efficiency or accuracy.
Ability to sustain attention with or without distractions.
Ability to interact and communicate professionally and appropriately with a variety of individuals.
Ability to meet time sensitive deadlines.
Ability to maintain regular and reliable attendance, meet deadlines and perform work duties in a timely manner.

Nice To Haves

Associates or four year college degree from an accredited college or university, preferably in but not limited to business, business administration, pre-law or other related fields.
Significant prior experience working in a law or other professional firm.
Significant prior experience working as a Legal Assistant or in a similar role.

Responsibilities

Process daily mail as a high priority and as efficiently as possible.
Proofread and eFile legal documents.
Draft transmittal correspondence and basic general pleadings.
Provide administrative support to one or more attorneys at the Firm and the applicable attorney teams.
ProFile/file all electronic communications initiated/received by the supervising attorney and by all other attorney team members.
Maintain attorney calendars by scheduling reminders, conferences, hearings and meetings.
Mail, fax, or arrange for delivery of legal correspondence to clients, opposing counsel, court officials, and other outside entities.
Answer phone calls, take notes/messages and redirect calls when appropriate.
File, organize, scan, copy and fax raw data documents and legal pleadings/documents in a timely and organized manner.
Maintain client files with continual updating and filing copies of raw data documents (electronic/paper files) created within the office or received via mail, fax or email.
Facilitate the completion of deadlines by maintaining multiple agendas and provide timely reminders.
Communicate clearly and effectively and work professionally with all attorneys and Paralegals assigned to the team.
Consistently produce high level work that is accurate and meets or exceeds Firm standards.
Regular and reliable attendance.