Legal Assistant

Foley & Lardner LLP•Milwaukee, WI

7h•$51,600 - $117,500

About The Position

Foley & Lardner LLP is seeking an Assistant to support attorneys in the Business Law department at its Milwaukee office. The role provides legal and administrative assistance in the daily practice of law, producing quality work for clients and completing complex administrative and clerical tasks. The Assistant prepares documents for specific practice-group functions using the firm’s standard word-processing and other applicable software. The position involves frequent client contact and interaction with people throughout the firm, industry, and community.

Requirements

High school diploma or equivalent required.
Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.

Nice To Haves

Associate’s degree or bachelor’s degree preferred.
Experience in an office or legal setting preferred.

Responsibilities

Provide administrative assistance, including complex secretarial and clerical duties, word processing, document production, meeting coordination, client communication, and scheduling.
Interact with people at all levels in the firm, industry, and community, including through frequent client contact.
Coordinate competing priorities responsively and exercise sound judgment and discretion when handling confidential matters.
Receive and screen telephone calls, letters, and visitors; answer routine questions and provide information.
Schedule appointments and arrange conferences and travel; maintain attorneys’ calendars and ensure deadlines are met.
Communicate attorneys’ instructions and exchange information with others in the practice area.
Create, organize, and maintain client files; follow up on pending matters.
Maintain physical and electronic client, research, and administrative files using NetDocs.
Respond to client questions and obtain information as needed.
Anticipate attorneys’ needs and prepare draft documentation for review, including correspondence and client billing.
Produce, style, and format documents.
Proofread documents for formatting, spelling, and grammatical errors.
Prepare documents and packages for mail, messenger, and overnight delivery; verify that attachments, exhibits, and enclosures are included.
Receive and redirect attorney requests as appropriate to expedite solutions.
Manage incoming and outgoing mail and email.
Submit conflicts checks, enter new client matter information in OPEN, and prepare engagement letters.
Prepare expense reports and disbursement forms.
Assist with tracking and entering attorneys’ Continuing Legal Education credits and filing them with states.