Legal Assistant

Loopstra Nixon LLP•Toronto, ON

22d•CA$55,000 - CA$65,000•Onsite

About The Position

We are currently seeking a Legal Assistant to join our Head Office. This is an excellent opportunity to become part of a dynamic and growing team, in a fast-paced professional environment. The ideal candidate will bring 1–3 years of experience in a similar role, along with strong organizational abilities and excellent communication skills. This job posting is for a newly created role. We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process. Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

Requirements

1-3 years of experience in a similar position.
Outstanding organizational skills with meticulous attention to detail.
Excellent oral and written communication skills, including attention to spelling and grammar.
Strong prioritization skills and capability to manage multiple tasks simultaneously.
Ability to work both independently and collaboratively within a team.
Ability to carry out responsibilities with minimal direction/supervision.
Upholds a high level of professionalism and maintains confidentiality in all matters.
Proficient Microsoft Office skills (Excel/Word/Outlook).

Nice To Haves

Completion of a Law Clerk or Legal Administration diploma is preferred.

Responsibilities

Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements.
Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents.
Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
Maintain an organized and current file system for client files.