Legal Assistant

AXIS • New York, NY

10d • Hybrid

About The Position

This is your opportunity to join AXIS Capital – a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry. At AXIS, we believe that we are only as strong as our people. We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves. This means that we bring our whole selves to work. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law. Accommodation is available upon request for candidates taking part in the selection process. How does this role contribute to our collective success? AXIS is seeking a legal assistant to provide operational, governance, and administrative support to the Legal/Compliance Department. Reporting directly to the General Counsel and Corporate Secretary, this dual‑focused role supports Board operations and delivers high‑quality administrative and legal assistance across the department. Responsibilities include preparing Board materials, maintaining governance records, managing Board communications, and providing day‑to‑day support to the Legal/Compliance team. This is an excellent opportunity for a motivated administrative professional or recent college graduate seeking exposure to the legal and compliance fields within a dynamic global team.

Requirements

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Confident in liaising with stakeholders at all levels, including senior management and external parties.
• Proficiency in MS Office applications.
• Minute-taking experience.
• Discreet and professional when handling sensitive information
• Keen desire to grow and learn as part of a team
• Strong organizational skills
• In-depth knowledge of Microsoft Office software in particular Word, Excel, Powerpoint.
• Knowledge of standard office administrative practices and procedures.
• Willing to be hands on, get involved with matters and support colleagues constructively.
• Enthusiastic with a positive "can-do" attitude.
• Ability to work under own initiative / achieve deadlines / prioritise / timescales essential.
• Comfortable with interfacing with board of directors and individuals across AXIS Capital.
• Act with precision, accuracy, integrity and discretion.

Nice To Haves

• Familiarity with board portal systems (Diligent Boards) and company secretarial databases (Diligent Entities) is desirable.
• Familiarity with DocuSign

Responsibilities

• Provide dedicated support and high‑quality service to the General Counsel, including coordination, document support, and priority task management.
• Prepare, format, proofread, redline, track, and maintain legal agreements, spreadsheets, memoranda, correspondence, meeting minutes, written resolutions, Board and Committee materials, and corporate transactional documents, including SEC‑related filings.
• Support the corporate secretarial function by compiling and distributing Board and Committee materials through the Diligent board portal and maintain corporate minute books in electronic form.
• Manage Board schedules, planning calendars, attendance reports, and material due‑date tracking to ensure timely deliverables; support director onboarding and maintain related resource materials.
• Coordinate with Board members and senior management, demonstrating strong communication and stakeholder‑management skills.
• Provide general administrative support, including expense reports, invoice processing, staff calendar management, internal and external meeting scheduling, and travel arrangements.
• Monitor third‑party use of AXIS trademarks, prepare license agreements and cease‑and‑desist letters, and assist with related trademark documentation.
• Maintain and update SharePoint databases, organize department files, and oversee internal resources such as team sites and organizational charts.
• Document existing operations and processes and recommend improvements to enhance departmental efficiency.
• Complete special projects on various subjects as assigned by members of the legal leadership team, including team and offsite event planning.
• You may also be required to take on additional duties, responsibilities and activities appropriate to the nature of this role.

Benefits

• For this position, we currently expect to offer a base salary in the range of $62,500.00 to $104,000.00. Your salary offer will be based on an assessment of a variety of factors including your specific experience and work location. In addition, you will be offered competitive target incentive compensation, with awards based on overall corporate and individual performance. On top of this, you will be eligible for a comprehensive and competitive benefits package which includes medical plans for you and your family, health and wellness programs, retirement plans, tuition reimbursement, paid vacation, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed