Legal Assistant

Arizona Department of Administration•Phoenix, AZ

10d•Hybrid

About The Position

The Arizona Department of Administration’s Risk Management Division is seeking a skilled, detail-oriented Legal Assistant for its Property and Liability Section. Under the direction of the Risk Manager, Deputy Assistant Risk Manager, and Property and Liability Claims Manager, the role performs paralegal functions, investigative research, and report preparation. It serves as a liaison among State Agencies, the Arizona Attorney General’s Office, and the Joint Legislative Budget Committee to support communication and case coordination. The position also drafts statutory reports using established templates and supports complex investigations to protect State assets and public interests. The position is based at the Risk Management Division’s main office in Phoenix. It may offer remote work within Arizona, depending on business needs and continued achievement of performance measures. Remote work is a management option and may be ended by the agency. Salary is listed as $60,000–$75,000, Grade 22. The posting is open until business needs are met, with the first resume review noted for 11/9/2026.

Requirements

Knowledge of Arizona Revised Statutes, Arizona Administrative Code, Executive Orders, Arizona Rules of Civil Procedure, federal court procedures, and judicial protocol.
Comprehensive knowledge of JLBC Rules, intergovernmental agreements, contract law, insurance industry standards, and discovery procedures related to litigation management and claims handling.
Intermediate knowledge of Google Office Suite and Microsoft Office Suite.
Knowledge of litigation technology, legal research libraries, automated paperless systems, data validation, conditional formatting, and industry-specific applications.
Advanced background-checking and legal research skills.
Complex problem-solving, active learning, critical thinking, strategic positioning, persuasion, and negotiation skills.
Exceptional written and verbal communication, including active listening, reading comprehension, and professional email and telephone correspondence.
Skill in information technology and configuring spreadsheets with data validation and conditional formatting.
Time management, customer service, multitasking, and organizational skills, with demonstrated ability to establish performance metrics and standardization methods.
Ability to understand complex laws, standards, rules, and policies across a wide range of state agencies.
Ability to clearly and accurately report investigation, technical research, and site assessment status through data-driven summaries.
Ability to handle private and confidential information with tact, discretion, and integrity under time-sensitive deadlines.
Ability to manage varied responsibilities accurately and promptly, adapt to changing priorities, and maintain a positive attitude.
Ability to learn new software applications quickly.
Education in Paralegal Studies, Risk Management, Legal Studies, Business Administration, or a closely related field, or an equivalent combination of active legal assistant experience and year-for-year education.
Successful completion of a background and reference check, including criminal records verification.
Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Professional Paralegal Certification is highly preferred.
Coursework or professional designations associated with Risk Management or Insurance are preferred.
An associate or bachelor’s degree in Paralegal Studies, Risk Management, Legal Studies, Business Administration, or a closely related field is a stated selective preference.

Responsibilities

Assist State Agencies in developing risk mitigation plans in compliance with JLBC Rule 14 and A.A.C. R2-10-108, and provide recommendations to minimize liability.
Compile data and draft the State Risk Management Annual Report for submission to the Joint Legislative Budget Committee.
Prepare and distribute biweekly claims status summary reports to the ADOA Legal Department.
Track, compile, and maintain claim resolution records, including settlement documentation and trial outcomes.
Verify, standardize, and organize claims coding in state databases to support trending analyses, loss prevention, and subrogation and recovery initiatives.
Analyze historical claims trends and prepare custom reports for internal leadership and external partner agencies.
Conduct legal research using statutory reference libraries, court filing databases, and Risk Management Information Systems such as Origami Risk.
Track active litigation, review court dockets, and conduct historical case analysis in state and federal courts.
Locate witnesses, conduct background checks, and gather documentary and physical evidence for liability claims.
Monitor sensitive EEOC claims with confidentiality, integrity, and discretion.
Conduct law firm conflict checks and process outside counsel conflict waiver requests in coordination with the Arizona Attorney General’s Office.
Serve as the division’s Large Loss Liaison, coordinating communication and information exchange among State Agencies, the Attorney General’s Office, and the JLBC.
Process public records requests in accordance with Arizona public records statutes and disclosure standards.
Conduct medical credentialing background verifications and investigations for state healthcare professionals and university medical students.
Draft, edit, and proofread official correspondence, legal memorandums, and executive communications on behalf of the Assistant Director.
Review administrative and operational records and sign authorized forms, requests, and approvals under delegated authority.
Monitor, triage, and manage incoming communications in the Risk Manager’s email account, escalating urgent matters as appropriate.

Benefits

Sick leave
Vacation
10 paid holidays per year
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
Health insurance
Dental insurance
Retirement plan
Life insurance
Long-term disability insurance
Optional short-term disability insurance
Optional deferred compensation plans
Optional supplemental life insurance
Participation in the ASRS Lifetime Benefit Pension Plan after 26 weeks of employment