Legal Assistant (Intermediate to Senior)

Dentons•Edmonton, AB

9d•CA$75,000 - CA$90,000•Onsite

About The Position

Dentons is seeking an experienced Legal Assistant (Intermediate to Senior) to join our Legal Support team in the Edmonton office. This role offers the opportunity to support various practice areas such as Litigation, Real Estate, or Financial Services, with transferable expertise being highly valued. The ideal candidate will be experienced, proactive, and business-minded, providing comprehensive legal administrative support with minimal supervision. As a senior team member, responsibilities include managing complex workflows, overseeing client matters, driving process improvements, and mentoring junior colleagues, all while upholding high standards of compliance, confidentiality, and client service.

Requirements

Completion of a recognized legal support program (Legal Assistant, Law Clerk, or Paralegal) preferred, or equivalent experience.
Minimum 10 years of law firm experience in a legal assistant or legal administrative role.
Expert proficiency in Microsoft Office Suite, secure file sharing platforms, and CRM systems.
Deep knowledge of legal documents and procedures relevant to the area of practice.
Expert-level proficiency with legal software, document management systems, and law firm financial systems.
Independently manages deadline-driven workflows with strong organizational skills, accuracy, and attention to detail.
Exceptional grammar, proofreading, and quality control skills; takes full ownership of the accuracy and professionalism of all work product.
Highly effective verbal and written communicator with lawyers, clients, and colleagues.
Demonstrates senior-level reliability, discretion, sound judgment under pressure, and strict adherence to confidentiality and professional standards.
Self-driven, forward-thinking, and strategic in approach.

Nice To Haves

Experience in Litigation, Real Estate, or Financial Services practice areas.
Court document preparation, filing, and service coordination.
Deadline management, bring-forward systems, and limitation tracking.
Hearing, trial, and discovery support, including assembly of court materials.
Familiarity with Rules of Court, relevant legislation (e.g., BIA, CCAA, PPSA), and online court filing systems.
Due diligence searches (corporate, land, insolvency, personal property, court).
Transaction support from file opening through closing.
Document preparation from precedents, including security and registration documents.
Electronic registration and Land Title filings.
Closing logistics, accounting documents, and reporting packages.
Familiarity with conveyancing software, bank commitment letters, and commercial lending practices.

Responsibilities

Manage new business intake and file opening, including gathering client information, conducting conflict searches, preparing engagement letters, and ensuring all required documentation is completed and processed per firm procedures.
Independently produce, finalize, and distribute accurate documents and correspondence from precedents, ensuring accuracy, compliance, and timely completion throughout the document workflow.
Provide advanced word processing support, including editing, formatting, and comparing documents (e.g., blacklines), to produce client-ready materials.
Maintain accurate and organized records within firm document management systems. Oversee file and matter management, including the bring-forward system for tracking critical deadlines, and maintain current client, matter, and contact records in compliance with firm standards.
Manage client information within the CRM system, ensuring records are accurate, complete, and maintained in accordance with firm best practices.
Manage complex calendars for multiple lawyers and team members, proactively scheduling appointments, meetings, and deadlines; arrange travel, accommodations, boardroom bookings, and catering; and resolve scheduling conflicts with sound judgment and professionalism.
Monitor upcoming tasks and deadlines to ensure legal matters remain on track and lawyers are fully prepared.
Lead billing and financial practice management, including reviewing time entries, managing the full billing cycle, editing invoices, collaborating with billing coordinators and lawyers, and regularly reviewing WIP and AR in accordance with firm financial standards.
Process expense reports and financial forms; maintain financial hygiene using firm reporting tools and systems.
Serve as a central point of contact for lawyers, clients, opposing counsel, and internal teams, facilitating cross-team collaboration and communication.
Support cross-region matters, matter credit management, compliance initiatives, audits, and best practice training.
Oversee all administrative functions across the matter lifecycle, including file coordination, transfer, and closure in compliance with firm protocols.
Foster internal collaboration, lead process improvement initiatives, and mentor and train junior team members.