LEGAL ASSISTANT

Orange County Property•Orlando, FL

15d•Hybrid

About The Position

This position is responsible for managing legal files, tracking critical deadlines, and serving as the primary liaison between the General Counsel & Chief Deputy Property Appraiser and outside counsel. This role provides administrative support to the Legal Department and contributes to the overall operational effectiveness of the department.

Requirements

Minimum of two (2) years’ experience as a legal assistant, legal secretary, or paralegal.
Bachelor’s degree from an accredited college with an emphasis in Public or Business Administration, Legal Studies, Finance, or closely related field.
Internet Software; Electronic Filing Systems (E-File); Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation Software (PowerPoint); and Adobe Acrobat.
Ability to rapidly acquire and retain knowledge of administrative and procedural regulations.
Proven attention to detail, reliability, and outstanding organizational skills.
Ability to prioritize multiple projects under minimal supervision.
Self-motivated, highly organized, and able to multitask.
Ability to manage deadlines effectively, prioritize tasks, and be proactive with limited supervision.
Ability to understand and carry out moderately complex oral and written instructions and follow office practices and procedures.
Strong interpersonal skills; dependable, punctual, and flexible.
Possess the personality and temperament necessary for working under stress in dealing with staff and the public.

Nice To Haves

Florida Registered Paralegal (FRP) designation or NALA Certified Paralegal (CP) credential highly preferred.
Bilingual in English and Spanish preferred.

Responsibilities

Processing all incoming legal summonses, correspondence, and subpoenas.
Opening, organizing, and continuously updating all electronic case files.
Calculating, entering, and maintaining all litigation deadlines and time-sensitive matters.
Coordinating and scheduling depositions, mediations, hearings, and trials.
Preparing legal correspondence, drafting pleadings, and e-filing court documents.
Conducting legal research and preparing documents for mediation, hearings, and trials.
Performing initial review of all legal invoices.
Coordinating responses to discovery and subpoenas duces tecum.
Tracking all court filings across various dockets.
Managing rapidly changing priorities and deadlines across a large volume of cases.
Learning the functionality of the Computer Assisted Mass Appraisal (CAMA) system, AXIA, and Lexis Nexis.
Working on special projects assigned by the General Counsel & Chief Deputy Property Appraiser.
Serving as assistant to the General Counsel & Chief Deputy Property Appraiser in all matters affecting the Legal Department.
Communicating professionally and interacting effectively with staff, government entities, outside counsel, and the public.
Performing all work efficiently and effectively both in the office and in a remote environment.
Meeting all attendance and punctuality requirements by reporting for work consistently and on time in accordance with office policy.
Performing other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.