Legal Assistant

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

21d

About The Position

The Legal Assistant performs administrative duties for assigned attorneys according to established policies and procedures. The role supports 5–9 attorneys in specific practice groups and handles practice-specific forms, electronic and paper files, court documents and e-filings, attorney calendars, task delegation, and other assignments in a timely and accurate manner. The position calls for professionalism and excellence in client interactions, confidentiality in attorney-client relationships, and collaboration with legal assistants, attorneys, and other departments.

Requirements

High school diploma or equivalent.
At least 3 years of experience in a similar field.
Excellent spelling and proofreading skills.
Intermediate Microsoft Word skills.
Typing speed of 45+ words per minute.
Effective delegation and collaboration skills.
Recent knowledge of court filing procedures, including electronic filing.
Ability to organize, prioritize, and produce quality work.
Ability to effectively multitask.
Excellent verbal and written interpersonal communication skills.
Adaptability to changing demands from multiple people.
Detail- and deadline-oriented approach.
Self-motivation and flexibility to complete assignments in a timely manner.
Strong teamwork abilities.

Nice To Haves

Previous law firm experience.
Litigation and tax experience.
Knowledge of MS Excel, Intapp Flow, iManage/Work 10, Chrome River, PDF conversions and manipulations, MS OneNote, and working knowledge of AI.

Responsibilities

Prepare practice-specific documents, paper court filings, and e-filings; update electronic and hard-copy files; and proofread documents.
Copy and scan documents for attorneys as requested.
Delegate tasks and projects to appropriate team members based on workload, skillset, and priority.
Read, sort, date, and scan incoming mail when requested, and ensure outgoing mail is delivered on time using the specified delivery method.
Schedule and calendar attorney meetings and deadlines.
Open new files, request conflict-of-interest checks, maintain client and general files, review older files for possible storage, and prepare files for closure.
Review proforma reports and make electronic revisions when requested.
Receive clients and visitors as requested, maintaining professionalism and excellence in client interactions and communications.
Maintain confidentiality of attorney-client relationships.
Keep attorney coverage notes and special processes updated in OneNote.
Assist other legal assistants and attorneys in the practice group as time permits and as requested by attorneys, the Document Services Center, the Legal Administrative Support & Training Manager, and/or Human Resources.