Legal Assistant
Foley & Lardner LLP•New York, NY
•$61,900 - $141,000
About The Position
Foley & Lardner LLP is seeking a Legal Assistant for its New York office. The Assistant provides legal and administrative support to attorneys in the daily practice of law, producing quality work product for clients. The role involves complex secretarial and clerical tasks and the preparation of documents for practice groups using the firm’s standard word-processing and other applicable software.
Requirements
- High school diploma or equivalent required.
- Experience in an office or legal setting required.
- Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.
Nice To Haves
- Associate’s degree or bachelor’s degree preferred.
Responsibilities
- Provide attorneys with administrative support, including word processing, document production, meeting planning and coordination, client communication, and scheduling.
- Interact with people at all levels in the firm, industry, and community, including frequent client contact.
- Receive and screen telephone calls, letters, and visitors; answer routine questions and provide information.
- Schedule appointments and arrange conferences and travel; maintain attorneys’ calendars and daily dockets to help ensure deadlines are met.
- Communicate attorneys’ instructions and exchange information with others in the practice area.
- Create, organize, and maintain client files; follow up on pending matters.
- Maintain physical and electronic client, research, and administrative files using NetDocs.
- Respond to client questions and obtain information as needed.
- Anticipate attorneys’ needs and draft documentation for review, including correspondence and client billing materials.
- Produce, style, and format documents.
- Proofread documents and check formatting, spelling, and grammar.
- Prepare documents and packages for mail, messenger, and overnight delivery, ensuring attachments, exhibits, and enclosures are included.
- Receive and redirect attorney requests as appropriate to expedite solutions.
- Manage incoming and outgoing mail and email.
- Submit conflicts checks through OPEN.
- Enter new client matter information in OPEN and prepare engagement letters.
- Prepare expense reports and disbursement forms.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
