Legal Assistant

TUCKER ARENSBERG, P.C•Charleston, WV

8d•Onsite

About The Position

We are seeking a Legal Assistant - Floater to join the Litigation practice group in our Charleston, WV office. This position will work closely with associates, shareholders, and paralegals on the full administrative duties. Some of the key anticipated responsibilities are listed below: Answer phones and communicate with clients, courts, or other legal support personnel. Coverage for legal assistants with scheduled time off and assistance with overflow support assignments. Receive and open mail. Distribute to the appropriate attorneys and paralegals. Transcription of dictation for some attorneys for correspondence including letters to clients, engagement letters, and memos to clients and client files. Draft discovery in addition to pleadings. Complete monthly expense reports and credit card statements, scanning, and printing documents. Maintain electronic and physical client files. Maintain attorney's calendars by setting appointments, coordinating schedules, and setting up meetings, pleadings, electronic filing. Draft and review legal correspondence. Proofread, correct grammar, spelling, punctuation, and formatting. Format briefs and pleadings. Create an automated table of contents. Finalize all forms of documents, correspondence, pleadings, and reports. File pleadings in state and federal court (both electronic and mailing). Perform conflicts checks and other administrative tasks necessary for the creation of new client or matter files. Ability to redact, add legends and bates labels to documents in preparation for production. Enter attorney's billable time. Please note that we champion the development of all roles. This job description is not designed to contain comprehensive listing of all responsibilities, as they may change to meet the ongoing needs of clients and the firm.

Requirements

High school or equivalent
Three (3) or more years of experience as a Legal Assistant or related experience
Experience using PACER to search dockets, party information, and download pleadings.
Experience with state filings and familiarity with various county and prothonotary websites.
Excellent communication skills
Experience with Microsoft Office Outlook, Excel, Word, and other software
Experience with PDFdocs or Adobe
Commitment to professionalism, cooperation, and teamwork

Nice To Haves

Experience with iManage document management system
Experience filing court documents, electronically preferred
Experience with Zoom, Microsoft Teams, or other conferencing platforms
Active Notary license

Responsibilities

Answer phones and communicate with clients, courts, or other legal support personnel.
Coverage for legal assistants with scheduled time off and assistance with overflow support assignments.
Receive and open mail. Distribute to the appropriate attorneys and paralegals.
Transcription of dictation for some attorneys for correspondence including letters to clients, engagement letters, and memos to clients and client files.
Draft discovery in addition to pleadings.
Complete monthly expense reports and credit card statements, scanning, and printing documents.
Maintain electronic and physical client files.
Maintain attorney's calendars by setting appointments, coordinating schedules, and setting up meetings, pleadings, electronic filing.
Draft and review legal correspondence. Proofread, correct grammar, spelling, punctuation, and formatting.
Format briefs and pleadings. Create an automated table of contents.
Finalize all forms of documents, correspondence, pleadings, and reports.
File pleadings in state and federal court (both electronic and mailing).
Perform conflicts checks and other administrative tasks necessary for the creation of new client or matter files.
Ability to redact, add legends and bates labels to documents in preparation for production.
Enter attorney's billable time.