Legal Assistant
About The Position
We need an experienced Legal Assistant I at the U.S. Attorney's Office, Middle District of Georgia (USAO-MDGA), Macon Office. The USAO serves as the nation's principal litigators under the Attorney General, handling federal criminal prosecutions, civil litigation involving the United States, and debt collection for the Federal Government. In this role, you will review case files to determine status using databases such as LIONS/CaseView, PACER, and CourtLinks, confirm all case actions are resolved and closed, gather and organize paper and electronic files according to district retention checklists, complete closeout documentation including Notice to Close Legal File forms, maintain file tracking lists, assist with records transfers to NARA, and serve as backup receptionist as needed. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package.
Requirements
- Excellent oral and written communication skills
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Ability to work and interact professionally with all levels of staff in a courteous and tactful manner
- Exceptional organizational skills
- U.S. Citizenship and ability to pass Dept of Justice background investigation
Nice To Haves
- Three years of related legal experience
- college undergraduate degree preferred
Responsibilities
- Reviews case files across LIONS/CaseView, PACER, and CourtLinks to determine whether charges, sentencing, appeals, motions to reduce sentence, and asset forfeiture actions are resolved and closed
- Searches for and gathers all paper files once closure is confirmed, including related civil matters such as 2255 motions
- Reviews paper documents against district checklists to determine what must be retained and what should be destroyed
- Arranges retained documents into case file folders, including required GCO-1/3 forms, and safeguards sensitive or confidential documents in appropriate envelopes
- Reviews electronic case files against district checklists to determine what must be retained or deleted, confirming with assigned AUSA and support staff
- Applies records retention schedules to determine retention periods for closed files
- Completes Notice to Close Legal File forms for AUSA signature and enters closeout status in CaseView
- Obtains Division Chief or Deputy Chief signatures on closeout documents when the assigned AUSA is no longer employed in the office
- Maintains lists to track file status and facilitate retrieval
- Assists division records custodians with filing and general clean-up
- Assists in inventorying and packing records for annual transfer to NARA
- Serves as backup receptionist, greeting visitors, answering phones, and directing calls
- Performs other legal assistant support activities reasonably related to assigned cases, files, and tasks
Benefits
- Health & Welfare benefits contribution as required under the Service Contract Act (SCA)
- Health, dental and vision insurance coverage
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
