Legal Assistant

Coughlin & Gerhart LLP • City of Binghamton, NY

20d • $20 - $26 • Onsite

About The Position

Coughlin & Gerhart, LLP is seeking a dependable, detail-oriented Legal Assistant for its Montrose office. The role provides hands-on administrative and legal support to attorneys, paralegals, administrative supervisors, and other team members. The Legal Assistant helps keep matters organized, communicates with clients and other professionals, and supports the firm’s client service, professionalism, and confidentiality standards. The position includes a variety of legal and administrative tasks and may provide coverage for other staff as needed.

Requirements

• High school diploma required; an AAS degree is preferred.
• Proficiency with Microsoft Office products and ability to learn billing, document retention, and case management software.
• Confidence using standard office equipment.
• Strong written and verbal communication skills.
• Excellent attention to detail, including proofreading and editing correspondence and legal documents.
• Strong organization, multitasking, and time-management skills, with the ability to adapt calmly to changing priorities and deadlines.
• Ability to work independently and as part of a team, problem-solve, and provide coverage as needed.
• Ability to read and interpret organizational documents.

Nice To Haves

• Notary Public license highly desired.
• AAS degree preferred.

Responsibilities

• Provide day-to-day support to attorneys and administrative supervisors, including copying, phone coverage, greeting clients, coordinating appointments, closing files, entering attorney time, requesting checks and other financial needs through accounting, reviewing draft bills, and preparing final bills for mailing.
• Assist with intake calls from potential clients and direct inquiries to the appropriate attorney.
• Open files, request conflict searches in accordance with firm policy, and enter file information into the firm’s systems.
• Communicate clearly and professionally with clients, realtors, attorneys, lenders, and other contacts.
• Read, sort, and date incoming mail and prepare outgoing mail and deliveries.
• Maintain detailed status information on active files and manage legal documents and correspondence within the firm’s case management system.
• Provide coverage and support for other staff members as needed and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED