Legal Assistant

Woods Oviatt Gilman LLP • City of Rochester, NY

14d • $20 - $32 • Onsite

About The Position

Woods Oviatt Gilman LLP is seeking an experienced Legal Assistant to support its Business & Tax team in Rochester, New York. The role supports attorneys and paralegals on corporate matters, transactions, and closings, while maintaining files, records, and deadlines. The Legal Assistant also serves as a point of contact for attorneys, staff, and clients, requiring sound judgment, discretion, and professionalism.

The position is full-time, Monday through Friday, from 8:00 AM to 5:00 PM, and is classified as nonexempt. The firm describes itself as a full-service law firm headquartered in Rochester, with additional offices in Albany and Buffalo. It promotes collaboration, inclusion, open communication, teamwork, professional growth, and work-life balance.

The stated compensation range is $20–$32 per hour. Actual compensation will depend on factors including qualifications, experience, skill set, and office location. Woods Oviatt Gilman LLP is an equal opportunity employer, complies with the ADA, considers reasonable accommodations, and participates in E-Verify.

Requirements

• One to two years of administrative experience.
• Strong administrative skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Microsoft Teams.
• Meticulous attention to detail and strong organizational skills.
• Ability to prioritize competing deadlines and manage multiple tasks independently.
• Excellent written and verbal communication and interpersonal skills.
• Professional presence and discretion in protecting client and firm confidentiality.
• Collaborative attitude and ability to use firm resources efficiently.

Nice To Haves

• Three to five or more years of legal assistant experience preferred.

Responsibilities

• Assist attorneys and paralegals with corporate forms, transactional documents, and closings, including invoices, wires, and binders.
• Provide administrative support, including transcription, calendar and meeting coordination, filings, courier coordination, and reception relief.
• Open new files, run conflicts checks, and maintain organized client and firm records.
• Draft correspondence, legal documents, and indexes; assemble electronic and physical binders.
• Maintain corporate minute books, stock records, and related filings; research and retrieve corporate records online.
• Record attorney time, coordinate billing and accounts receivable, and support overflow projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed