Legal Assistant - Litigation

New Allen Matkins Website Template•New York, NY

12d

About The Position

Under general supervision, the Legal Assistant provides complex and specialized trial litigation secretarial and clerical support related to the work and functions of assigned attorneys. The role requires strong executive-level support skills and a commitment to maintaining high standards of client relations and satisfaction. The position supports litigation matters across New York state and federal courts, including filings and service of pleadings, trial preparation, discovery, document production, calendaring, and attorney file management.

Requirements

High school diploma or equivalent.
Minimum of 5–7 years of law firm experience at a litigation desk.
Ability to work through complex document markups and instructions in a timely manner.
Ability to multitask and manage and process workflow timely and accurately.
Extensive knowledge of Federal and State court electronic filing systems, ADR, and JAMS mediation processes.
Knowledge of state and federal court rules.
Ability to communicate effectively with clients, attorneys, coworkers, and management.
Minimum typing speed of 70 words per minute.
Proficiency in Microsoft Suite, including Word, Excel, Adobe, and Outlook.
Proficiency in iTimekeep or similar time-entry software.
Advanced proficiency in NetDocs or similar programs.
Must be a team player, proactive, flexible, organized, and able to work under pressure.

Nice To Haves

College degree.

Responsibilities

Draft, revise, and finalize correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons.
Conduct conflicts checks, open new client matters, and obtain conflicts waivers when necessary.
Draft and serve discovery documents.
Prepare and send correspondence and emails to clients and opposing parties.
Assist attorneys with arranging and preparing for depositions.
Provide trial preparation and trial support.
Calendar relevant dates.
Process invoices, organize files, and prepare expense reports.
Arrange travel, meetings, depositions, and remote court appearances.
File and serve pleadings in New York civil courts, including Supreme, Appellate, and U.S. District Courts, manually or electronically where applicable.
Maintain and organize physical and electronic attorney files in accordance with department policies and procedures.
Attend required or requested Firm training sessions.
Produce materials, including creating flash drives and PDFs for client transmittal, along with hard copies.
Retrieve and assemble exhibits and hearing binders as needed.
Provide peer support.