Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A. • Miami, FL

13d • Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm, is seeking an experienced Legal Assistant for its Miami, Florida office. This full-time role provides administrative and litigation support to attorneys handling civil litigation matters, with an emphasis on electronic filing, electronic service, and document management. The ideal candidate has experience e-filing and e-serving documents in Florida state and federal courts and is proficient with legal document management systems. Experience with MS One and Litify is strongly preferred.

Requirements

• At least 3 years of experience as a Legal Assistant or Litigation Legal Secretary in a law firm environment.
• Experience e-filing and e-serving documents in both Florida state and federal courts.
• Familiarity with the Florida Courts E-Filing Portal and federal CM/ECF filing procedures.
• Strong understanding of legal document preparation, formatting, filing, and service procedures.
• Experience maintaining electronic case files and using legal document management systems.
• Familiarity with civil litigation procedures and court deadlines.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Excellent organizational, time-management, and multitasking skills.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while providing reliable support to attorneys and legal teams.
• Professional, dependable, and client-service oriented.

Nice To Haves

• Experience with MS One.
• Experience with Litify.

Responsibilities

• Prepare, format, e-file, and e-serve legal documents in Florida state and federal courts.
• Ensure accurate and timely filing and service of pleadings, motions, notices, discovery documents, and other litigation materials.
• Use MS One and Litify to manage, organize, retrieve, and distribute case-related documents.
• Assist attorneys with preparing pleadings, correspondence, discovery documents, and other legal materials.
• Maintain electronic case files and ensure documents are properly saved, labeled, and accessible.
• Monitor court dockets, filing confirmations, and service notifications.
• Calendar and track court deadlines, hearings, depositions, and other litigation-related events.
• Coordinate electronic service of documents to opposing counsel and other parties.
• Assist with scheduling depositions, mediations, hearings, and client meetings.
• Communicate with attorneys, clients, court personnel, and opposing counsel regarding case-related matters.
• Review documents for accuracy, completeness, and compliance with applicable court filing requirements.
• Provide general administrative and litigation support to attorneys and legal teams.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid life insurance and short-term disability.
• 401(k) with employer match.
• Paid vacation, holidays, and personal time off.
• Opportunities for professional growth and advancement within a national law firm.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed