Legal Assistant

Albert & Mackenzie, LLP

1d•Remote

About The Position

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. The firm has been recognized as a Great Place to Work for five consecutive years (2021–2025) and has earned multiple Best Places to Work awards. This position involves performing a full range of complex and responsible secretarial and legal work, utilizing legal terminology, procedures, and documents, and coordinating the preparation of legal documents and correspondence. The ideal candidate is highly organized, detail-oriented, works well under pressure, and can juggle multiple projects simultaneously. They must possess excellent verbal and written communication skills, take pride in their work product, and thrive in a fast-paced environment requiring critical thinking and problem-solving skills. This role also requires collaborative work with attorneys and staff at all levels to achieve goals.

Requirements

Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.
Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.
Highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously.
Possess excellent verbal and written communication skills and have pride in work product.
Critical thinking skills and the ability to problem-solve.
Ability to work collaboratively with attorneys and staff at all levels to achieve goals.

Nice To Haves

Case Management Software and EAMS

Responsibilities

Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
Accurately document and bill for all billable work and tasks according with billing procedures.
Operate standard office equipment such as copy machines, scanners.
Receive and place telephone calls.
Other duties as assigned.