Legal Assistant

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

22d•$31 - $42

About The Position

The Legal Assistant performs administrative duties for assigned attorneys according to established policies and procedures. The position supports 5–9 attorneys in one or more practice groups and prepares practice-specific forms, maintains electronic and paper files, prepares and files court documents and electronic filings, updates attorney calendars, delegates work to appropriate departments, and completes other tasks accurately and on time. The role includes preparing and proofreading documents; handling mail; scheduling meetings and deadlines; opening, maintaining, reviewing, and closing files; reviewing proforma reports; receiving clients and visitors; maintaining confidentiality; and keeping attorney coverage notes and special processes updated in OneNote. The Legal Assistant also assists other legal assistants and attorneys, as requested and as time permits. The expected pay scale is $30.77–$42.05 per hour, overtime eligible per applicable laws. The posting gives an approximate annualized equivalent of $60,000–$82,000 based on 37.50 hours per week; actual compensation may vary according to qualifications, relevant experience, education, work location, and market conditions.

Requirements

High school diploma or equivalent.
At least 3 years of experience in a similar field.
Excellent spelling and proofreading skills.
Intermediate Microsoft Word skills.
Typing speed of 45 or more words per minute.
Effective delegation and collaboration skills.
Recent knowledge of court filing procedures, including electronic filing.
Ability to organize, prioritize, and produce quality work.
Ability to effectively multitask.
Excellent verbal and written interpersonal communication skills.
Adaptability to changing demands from multiple people.
Attention to detail and deadlines.
Self-motivation and flexibility to complete assignments in a timely manner.
Strong teamwork abilities.

Nice To Haves

Previous law firm experience.
Litigation and tax experience.
MS Excel.
Intapp Flow.
iManage/Work 10.
Chrome River.
PDF conversions and manipulations.
MS OneNote.
Working knowledge of AI.

Responsibilities

Prepare practice-specific documents, paper court filings, and electronic filings; update electronic and hard-copy files; proofread documents; and copy or scan documents for attorneys.
Delegate tasks and projects to appropriate team members based on workload, skill set, and priority to support efficient workflow and timely completion.
Read, sort, date, and scan incoming mail when requested, and ensure outgoing mail is delivered on time using the specified delivery method.
Schedule and calendar meetings and deadlines for attorneys.
Open new files; request conflict-of-interest checks; maintain client and general files; periodically review older files for possible storage; and prepare files for closing.
Review proforma reports and make electronic revisions when requested.
Receive clients and visitors as requested, maintain professionalism and excellence in client interactions and communications, and protect the confidentiality of attorney-client relationships.
Keep attorney coverage notes and special processes updated in OneNote.
Assist other legal assistants and attorneys in the practice group, and provide assistance as requested by attorneys, the Document Services Center, the Legal Administrative Support & Training Manager, and/or Human Resources.