Legal Assistant/Paralegal

UJA-Federation of New York•New York, NY

3h•$50,000 - $55,000•Hybrid

About The Position

The Legal Assistant/Paralegal provides administrative and paralegal support to senior attorneys in the Legal Department and works collaboratively with the entire department. The role offers the opportunity to serve as a liaison between the Legal Department and other departments in the organization while supporting the work of the largest local philanthropy. The position reports to the Chief Legal and Compliance Officer and is hybrid, with three set days per week in the office: Monday, Tuesday, and Thursday.

Requirements

Bachelor’s degree.
One year of prior administrative support experience.
Detail-oriented, with excellent organizational, administrative, and communication skills.
Able to work as part of a team.
Self-starter capable of multitasking, adapting quickly to changing priorities, and meeting deadlines in a fast-paced environment.
Excellent proofreading, editing, and grammatical skills.
Proficiency in all Microsoft Office applications.
Ability to learn and use enterprise software, including a procurement system and proprietary databases.

Nice To Haves

Two-year commitment preferred.

Responsibilities

Manage intake, assignment, and workflow for new legal matters.
Act as liaison between attorneys and staff across the organization.
Assist attorneys in preparing contracts and processing other legal matters.
Handle administrative emails and Teams messages for the Legal Department.
Maintain electronic files for the Legal Department.
Maintain document logs and update project lists for attorneys.
Compose routine correspondence, legal documents, letters, and forms.
Support compliance responsibilities of the Legal Department.
Submit requests for certificates of insurance.
Process subpoenas.
Scan documents and order supplies.
Assume paralegal duties after demonstrating proficiency in administrative skills.