Legal Assistant (Litigation)

Kovitz Shifrin Nesbit•Lincolnshire, IL

3d•Hybrid

About The Position

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of condominium and homeowner associations is seeking an experienced, full-time Legal Assistant, in our Lincolnshire, IL office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, shows close attention to detail, exceptional problem-solving skills, and is comfortable working in a fast-paced environment. The starting hourly rate for this non-exempt position is $29.67, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. The schedule for this position is Monday through Friday, 9:00am to 5:00pm, and it follows a 35-hour workweek. The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The schedule will be determined by the manager once training is completed. The requirement will be discussed more during the interview process.

Requirements

Proficiency in Microsoft Office Suite.
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.

Nice To Haves

Previous experience in a law firm or legal environment preferred.
Experience supporting attorneys in a litigation practice preferred.
Working knowledge of legal terminology, court procedures, and the litigation process preferred.
Strong organizational, time management, and prioritization skills, with the ability to manage multiple assignments and meet deadlines in a fast-paced environment.
Excellent attention to detail, accuracy, and proofreading skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Ability to work independently while collaborating effectively with attorneys, paralegals, and other team members.
Experience with legal software and case management systems, such as iManage, Juris Suite, Vision, LexisNexis, and PACER preferred.

Responsibilities

Draft engagement and introductory letters for new litigation matters.
Coordinate the intake and setup of new litigation matters by reviewing Litigation Approval Forms for completeness, obtaining required documentation, and ensuring timely matter creation.
Assign BOC/BCV Litigation Approvals to the appropriate attorney and monitor assignments for timely processing.
Open and maintain litigation matters in Vision, ensuring all matter information, attorney assignments, and paralegal assignments are entered accurately.
Maintain accurate matter information, electronic files, and physical files in accordance with department procedures.
Schedule Zoom and other virtual meetings, reserve conference rooms, coordinate calendars, and manage related meeting logistics.
Coordinate with attorneys, paralegals, clients, opposing counsel, courts, process servers, and other third parties as needed.
Assist with the filing, service, routing, and distribution of pleadings, motions, notices, subpoenas, court correspondence, and other litigation-related documents.
Process and distribute incoming mail, checks, and legal documents, and prepare outgoing mail and shipments, including USPS, FedEx, and other courier services.
Assist with docketing and calendaring court dates, hearings, deadlines, and other important litigation events.
Prepare, organize, and distribute materials for meetings, hearings, depositions, and other litigation proceedings.
Provide administrative support to attorneys and paralegals on active litigation matters.
Track checks and other payments received by the Litigation Department and ensure they are processed in accordance with department procedures.
Perform other duties as assigned.