Legal Assistant III - District Attorney's Office
About The Position
This position provides secretarial and administrative support for attorneys, requiring knowledge of legal terminology and procedures. The role involves preparing various confidential, technical, and legal documents, forms, reports, and correspondence. Responsibilities include transcribing recordings, word processing, assisting with information gathering for projects or litigation, and preparing legal materials for meetings and court appearances. The Legal Assistant III also assists attorneys in meeting filing deadlines, maintaining calendars of legal dates, answering department telephones, and managing incoming mail. Additionally, the role involves maintaining office inventories and equipment, preparing requisitions, receiving and distributing supplies, reviewing invoices, and preparing and maintaining files. The position may also serve as the Mental Illness Coordinator and prepare legal documents for juvenile cases.
Requirements
- Requires High School graduation or GED equivalent supplemented by two (2) years of clerical, administrative or office support experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
- Must possess and maintain a valid state driver’s license with an acceptable driving history.
- Must be able to read, write and speak the English Language
Responsibilities
- Provides secretarial and administrative support for attorneys requiring knowledge of legal terminology and procedures.
- Prepares a variety of confidential, technical and legal documents, forms, reports and correspondence.
- Transcribes tape recordings and word processes a variety of correspondence, memoranda, reports and documents from prior documents, rough copy or verbal instructions.
- Assists in gathering information for office projects or litigation.
- Prepares and assembles legal materials, documents, exhibits for meetings, court appearances and hearings.
- Assists attorneys in ensuring that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney.
- Maintains calendars of all court dates, legal deadlines, hearings, depositions, appointments and other significant dates.
- Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages.
- Receives, dates, and distributes incoming mail.
- Maintains office inventories and equipment; prepares requisitions for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
- Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.
- Serves as the Mental Illness Coordinator when needed.
- Prepares legal documents on juvenile cases referred by juvenile probation (motions, petitions).
- Performs related work as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
