Legal Assistant I

UNITE HERE HEALTH•Oak Brook, IL

7d•$39,700 - $44,200•Hybrid

About The Position

UNITE HERE HEALTH is seeking a Legal Assistant I to support paralegals and the manager with day-to-day administrative tasks. The role supports contract administration by extracting information from contracts, maintaining the contracts database, preparing summaries and reports, and distributing and indexing documents. It also assists with Trustee-related materials and reports, monitors database processes, and contributes to department goals and a respectful, inclusive workplace culture. The position is hybrid, with limited days in the Oak Brook, Illinois office. The stated work schedule is Monday through Friday, 7.5 hours per day (37.5 hours per week), subject to business needs. The salary range is $39,700 to $44,200; actual base salary may vary based on factors including experience, qualifications, education or equivalent experience, performance, and location.

Requirements

At least 1–2 years of related experience.
Working knowledge of and experience with administrative tasks.
Associate’s degree or equivalent work experience.
Intermediate Microsoft Office skills, including PowerPoint, Word, Outlook, and OneNote.
Intermediate Microsoft Excel skills.
Basic math skills.
Time management and organizational skills.
Verbal and written communication skills.
Attention to detail and ability to multitask.
Ability to interact effectively with employees and management at all levels.
Ability to manage competing deadlines and multiple projects.

Responsibilities

Identify information from contracts and enter it into the contracts database.
Prepare contract summaries (extracts) for paralegal review.
Produce general correspondence for the contracts group.
Run and prepare database reports and format data as requested.
File, scan, copy, fax, mail, or otherwise distribute documents for contract parties and/or Fund departments, and update employer files accordingly.
Prepare, scan, and index documents in the Document Management System.
Draft variance request memos and send them to Trustees; follow up on Trustee ballots as requested.
Assist with Trustee reports, including comparing and analyzing reports, identifying discrepancies, researching issues, entering data, copying, and collating.
Monitor the contracts database by running reports to identify processes that need to be completed.
Set goals and achieve measurable results.
Contribute ideas to plans and help achieve department goals.
Exemplify the Fund’s BETTER Values and Professional Effectiveness Dimensions and contribute to a respectful, trusting, engaged culture of diversity and inclusion.
Perform other duties as assigned within the scope of the job’s responsibilities and requirements.
Perform essential job functions with or without reasonable accommodation.