About The Position
Our client is a boutique personal injury law firm serving Nevada, known for low caseloads and high-touch, attorney-led service. They combine aggressive advocacy with compassionate, highly accessible client care and modern, tech-forward operations. The firm manages cases from intake through litigation with meticulous documentation, rapid communication, and creative strategy. This role exists to extend the executive’s capacity across legal operations, client/provider communications, and day-to-day administrative execution so the attorney can stay focused on strategy and case outcomes. The specialist will streamline intake, records retrieval, documentation, scheduling, and expense tracking while keeping the executive and clients informed and on schedule. By pairing legal support with executive and light personal assistance, the firm can maintain its boutique, high-access model at scale.
Requirements
- Proven years of experience in supporting a legal environment (e.g., personal injury, litigation, case management, legal admin), including medical records handling and provider communications
- Proficiency with a legal case management system; Filevine strongly preferred
- Proven experience with client intake, document handling, and confidential information management
- Strong written and verbal English; confident making outbound calls and texting professionally
- Intermediate proficiency in Google Workspace (Gmail, Calendar, Docs/Sheets) and basic expense/receipt entry
- Filevine (or similar CMS) fluency; Google Workspace; Zoom; Microsoft Word/Excel/Google Sheets; social platforms (Instagram, Facebook, TikTok); AI tools (Claude); business texting tools (e.g., Magic Workspace)
- Clear, concise writing; confident, empathetic phone presence with clients, providers, and legal contacts
- Meticulous attention to detail; excellent follow-through; strong time management; owns outcomes with minimal oversight
- Discretion with sensitive data; understands confidentiality; anticipates risks and flags issues early
- Tech-savvy; comfortable context-switching between legal support, executive tasks, and light marketing
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Responsibilities
- Own email and calendar: schedule, confirm, reschedule, and surface priorities; cc partner/executive as needed
- Book travel and manage complete itineraries
- Drive proactive follow-ups, reminders, and next-step planning
- Place outbound calls/texts on behalf of the executive to providers, clients, and vendors
- Coordinate personal appointments, home repairs, and vendor outreach
- Manage logistics and scheduling to reduce executive context-switching
- Track confirmations and ensure timely follow-through
- Contact medical providers for records, bills, confirmations, and case-related requests; track statuses and deadlines
- Manage data entry and client intake inside Filevine; maintain accurate, up-to-date case records
- Generate standard documents and letters; ensure confidentiality and professional formatting
- Track case-related expenses and upload/organize receipts in Filevine
- Enter expenses, reconcile receipts, and maintain accurate case expense logs
- Support basic bookkeeping tasks tied to case management and reporting
- Prepare presentations and pitch decks; draft light content using AI tools (e.g., Claude)
- Assist with social media: Instagram posting/management, cross-posting to Facebook, and coordinating/posting TikTok content
- Follow brand voice and maintain posting cadence
Benefits
- No benefits package included
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
