Legal Assistant / Executive Assistant

Bravera•Bismarck, ND

5d•Onsite

About The Position

Bravera is seeking a Legal Assistant / Executive Assistant in Bismarck, ND. This role involves significant responsibilities supporting the company’s Chief HR, Risk, and Legal Officers. The position will manage communication for various HR, legal, and risk processes and procedures, as well as Bravera’s purpose, vision, and values, to foster the company culture. The ideal candidate will possess strong communication skills and a detail-oriented approach.

Requirements

High school diploma or equivalent.
Above-average computer skills in Microsoft Word, Excel, Access, PowerPoint, Publisher, and Outlook.
Exceptional telephone etiquette.
Good organizational skills.
Must be thorough, patient, and detail-oriented.
A desire to provide top-notch customer service to all internal and external customers.

Nice To Haves

Associate degree in business or related field or other secondary education preferred.

Responsibilities

Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for the Nominating & Organization Continuity Committee.
Coordinate internal litigation management and discovery efforts with IT and other departments as directed by in-house legal counsel.
Assist the consumer collections department with tracking and managing collections matters referred to outside counsel.
Assist bank lending officers with drafting and sending legal demand and/or collection letters regarding default at the direction of in-house legal counsel.
Coordinate travel and prepare expense reports for senior management as needed.
Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for the Executive Review & Compensation Committee or other designated committees.
Work with company communications and manage designated sections of the company intranet.
Assist the Culture Committee and HR Team with administrative tasks associated with culture initiatives such as mentoring, supervisor coaching, intern program, culture coach, book club, Bravera 101, all company events, supervisor events, High Five Awards, Culture Ambassador Award, service awards, and incentive compensation announcements.
Compile and report HR budget and expenditures monthly or quarterly, as needed. Assist with quarterly and annual HR reports by gathering and verifying reports for turnover, hiring, HR budget info, etc.
Schedule recurring meetings of the HR Team, HR one-on-ones, and events. Track minutes, as needed.
Assist HR with disaster recovery and business continuity planning, FDICIA tracking, and various audit reports and requests.
Prepare agendas and meeting packets, send out meeting invites, record meeting minutes, and track tasks on a quarterly/annual basis for the Enterprise Risk Management Committee, Audit & Risk Committee, and Compliance/BSA Committee.
Maintain Policy Inventory and N drive policy folder.
Coordinate travel, CPE training, and prepare expense reports as needed.
Assist with communication and tracking of request items for Regulatory Examinations (FDIC, DFI, FRB, FHLB, etc.) and external financial statement audits.
Assist with coordination and communication for surveys on an annual/semi-annual basis for the External Audit Evaluation Survey and Committee Self-Assessment Survey.
Gather documentation for CRA reporting (i.e., Small Business/Small Farm, Community Development).
Coordinate and communicate risk assessments for information gathering and submit data to managers.
Serve as backup for general corporate governance administration and meeting minute taking.
Assist with scheduling BHC Bismarck meetings and details, including preparing locations, materials, meals and beverages, setup, travel, and venue reservations.
Assist with BHC administrative tasks as needed, including projects, meetings, mailings, correspondence, mail distribution, maintaining and organizing digital files/documents, and preparing documents, correspondence, and reports.