Executive Assistant (Legal)

Saks•New York, NY

13h•$80,000 - $105,000•Onsite

About The Position

As the Executive Assistant to our Chief Legal Officer and members of the Legal team, you will be accountable for coordinating the activities of several leaders. The Executive Assistant will be expected to perform a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the teams. This is an exciting opportunity for someone who is eager to learn and develop their career in the luxury retail space! You will be provided mentorship, training, and development opportunities.

Requirements

Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
A natural problem-solver, who is also intuitively analytical and creative
Ability to work in a fast-paced work environment
Discreet, trustworthy, and able to handle confidential information
Strong verbal and written communication skills
Bachelor's degree or equivalent combination of education and experience
5+ years relevant experience in a related administrative position
Prior experience supporting a C Level Executive
Intermediate to expert level competence with MS Office, Google Suite, Workday and database applications
Strong attention to detail
Excellent problem solving ability

Responsibilities

Full calendar management for Chief Legal Officer, and Legal Team, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, and resolving scheduling conflicts that may arise.
Provide support for board meetings
Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings.
Compose written materials as requested across the Legal Team: memos, meeting agendas, minutes, PowerPoints, etc.
Coordinate Legal Team monthly meeting calendars
Manage distribution lists for the teams, capturing new hires and other employee movement to ensure teams are receiving communications
Timely submission and tracking of expense reports.
Support on ad-hoc team projects