Legal Executive Assistant

In-N-Out Burger•Irvine, CA

2d•$45 - $60•Onsite

About The Position

This position will provide high-level support to the Deputy General Counsel/Director of Legal Operations, and will also provide administrative assistance to the Legal team. This position is full-time, in-office only – Irvine, CA.

Requirements

7+ years’ experience in an Executive Assistant or Senior Executive role, preferably in a Legal department or Law Office; required
Excellent written and verbal communication skills; ability to interact professionally with all levels of management
Proven ability to manage multiple calendars
Experience with coordinating and booking travel
Strong time management and interpersonal skills
Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
Proven ability to work on multiple projects simultaneously while remaining organized and efficient
Highly motivated self-starter
Ability to work autonomously and independently, yet be an integral part of an overall team environment
Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
Highly adaptable with excellent time-management and follow-through skills

Nice To Haves

Bachelor's degree in Business Administration or related field, preferred
Experience with expense management, such as Concur or QuickBooks, preferred

Responsibilities

Responsible for administrative tasks and projects for Deputy General Counsel, such as scheduling meetings, answering phones, handling requests, and managing correspondence
Coordinate and book travel, such as reserving flights, hotels, and car rentals
Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
Assist Deputy General Counsel with coordinating daily tasks to optimize workflow
Help manage Deputy General Counsel calendar, plan meetings, and execute the day-to-day administration
Assist Deputy General Counsel with special projects and project activities, including simple tasks and larger project plans
Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings
Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
Be part of a team-oriented department and assist in other areas as needed