Legal Assistant - Calendaring

Turner Henningsen Wolf & VanDenburg, LLP•Los Angeles, CA

7d•$29 - $31•Hybrid

About The Position

Turner, Henningsen, Wolf & VanDenburg, LLP is seeking a highly organized and detail-oriented Legal Assistant – Calendaring to join our team in the Downtown Los Angeles office on a hybrid basis. This role is dedicated to managing critical court deadlines, auditing case dockets, and ensuring absolute calendaring accuracy across a high volume of civil litigation matters. The ideal candidate possesses an understanding of California civil procedure, thrives under pressure, and has a sharp eye for interpreting court minute orders. You will serve as the firm's frontline defense against missed deadlines, directly supporting our attorneys in representing automotive manufacturers and dealerships.

Requirements

Minimum of 2–3 years of dedicated litigation calendaring or legal assistant experience, preferably within a high-volume insurance defense or civil litigation practice.
Working knowledge of the California Code of Civil Procedure (CCP) rules regarding service, motion notice periods, and discovery timelines.
Hands-on experience with centralized legal calendaring software/ case management systems
Exceptional organizational skills with an absolute zero-tolerance mindset for data entry errors or missed dates.
Ability to prioritize a heavy influx of data daily and pivot quickly when emergency court orders or trial continuances drop.

Nice To Haves

Experience with Lemon Law or Song-Beverly Act litigation is a plus.

Responsibilities

Calculate, input, and maintain all critical litigation deadlines (including discovery cuts, motion hearings, expert exchanges, and trial dates) in accordance with the California Code of Civil Procedure (CCP), local court rules, and individual judge procedures.
Daily monitoring and auditing of court dockets and online portals. Review incoming court minute orders, notices, and filings to extract and calendar new deadlines or updates immediately.
Efficiently manage calendaring profiles for a large portfolio of active consumer warranty / Lemon Law cases, ensuring real-time updates as case timelines shift.
Run daily, weekly, and monthly calendar reports for attorneys. Actively cross-reference and audit firm calendars against official court records to preemptively resolve scheduling conflicts.
Communicate fluidly with handling attorneys, paralegals, and opposing counsel to confirm hearing dates, continuances, and filing timelines.
Additional duties as assigned, i.e. filing and service of notices, pleadings, motions, etc.