Legal Assistant, Business Law

Fasken•Toronto, ON

54d•$55,000 - $75,000•Hybrid

About The Position

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com [http://www.fasken.com/]. At Fasken, success means: Having a strong client service approach – you are ready, willing, and able to put our clients first and exceed their expectations Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and in the community Working collaboratively – you are a self-starter who values working in a collaborative team-based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilize new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgment to resolve issues Always treat sensitive and confidential matters with discretion and diplomacy Reporting jointly to the Legal Professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of a team of lawyers in the Corporate Commercial practices. Hours of work are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office. This role is being posted to fill a current vacancy.

Requirements

Completion of a post-secondary Legal Assistant or Law Clerk program
A minimum of 3+ years’ working experience in a law firm environment
In-depth understanding of business and legal terminology
Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
Experience working with Elite 3E, iManage Work, etc.

Responsibilities

Oversee all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, booking meeting rooms, processing incoming and outgoing mail and preparing expense reports
Prepare and maintain a bring-forward system as well as providing appropriate reminders
Onboard clients
Under Legal Professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions
Liaise with Billing Coordinators for the monthly production of accounts
Provide administrative support to the team, as necessary
Ensure all physical and electronic filing is organized and up to date regularly
Delegate tasks to, and coordinating with, other administrative departments
Provide backup coverage in the absence of other assistants
Other duties as assigned