Legal Assistant 1 | Social & Health Services Division | Tumwater

State of Washington•Thurston County – Tumwater, WA

15h•Hybrid

About The Position

The Attorney General’s Office is recruiting for a permanent full time Legal Assistant 1 in the Social & Health Services Olympia (SHO). This position is located in Tumwater, Washington, and is represented by the Washington Federation of State Employees (WFSE). The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Requirements

High School diploma or equivalent and two years of clerical experience including a minimum of one year of experience in a legal environment
Two years of legal office experience
A combination of three years of college education and/or relevant experience
A two year degree in Legal Secretary Studies, Paralegal studies or related field of study
Use personal computers and software programs such as word processing, databases, spreadsheets and other litigation support software products to produce timely and accurate work products that fully satisfies the demands of an assignment.
Focuses on results in supporting/assisting one or more attorneys and paralegals by providing clerical services in producing letters, notices, basic pleadings, and reports.
Accurately reads, interprets, understands and retains information from written materials or instructions; effectively applies information in communicating with others, or in solving problems and carrying out work activities; ability to correct inaccuracies in punctuation, spelling or language; ability to discern intended meaning of main items or messages of document and place in context.
Effectively handles and organizes multiple assignments and competing priorities and urgent situations, making sound decisions to produce accurate work product thoroughly and on time.
Adapts easily to changing business needs, conditions and work responsibilities, using methods to achieve successful solutions.
Consistently complies with accepted rules of English grammar and composition; able to translate information through written and verbal language, including e-mail, into understandable messages for intended receiver; listens and responds constructively to team members’ ideas and feedback.
Demonstrates an ongoing commitment to learning and self-improvement, seeking out opportunities to work on a team as a means to develop experience and knowledge.

Responsibilities

Provide litigation support to Assistant Attorneys General (AAGs) and Paralegals throughout the lifecycle of legal matters.
Maintain accurate case records and electronic files using the division's case management system.
Prepare routine legal documents and assist with court filings, service, and case management activities.
Support trial and hearing preparation through document organization and exhibit management.
Provide administrative support to the division by serving as a cross-trained backup for the Division Legal Office Assistant and Administrative Assistant 4.
Contribute to the efficient operation of the division through collaboration, customer service, and administrative support.
Open new legal matters by reviewing case documents, entering case information into the case management system, and establishing electronic case files.
Prepare routine legal documents, pleadings, correspondence, notices, subpoenas, certificates of service, and related materials under attorney or paralegal direction.
Monitor court dockets and case management systems to ensure case information is accurate, deadlines are tracked, and litigation progresses appropriately.
Prepare and organize legal documents, exhibits, and notebooks for hearings, motions, discovery, and trial.
File, serve, mail, and archive legal documents in accordance with court rules, agency policy, and records retention requirements.
Generate reports and maintain accurate case information within the case management system.
Retrieve and organize court filings from electronic court systems, ensuring complete and accurate electronic case files.
Answer and route telephone calls, receive and distribute mail, monitor shared inboxes, and provide excellent customer service to attorneys, clients, courts, agencies, and the public.
Process purchasing documents, invoices, vouchers, travel arrangements, and other administrative requests in accordance with agency procedures.
Assist with recruitment, onboarding, scheduling, and administrative projects to support division operations.
Provide cross-trained backup support for the Division Legal Office Assistant and Administrative Assistant 4 to ensure continuity of operations during planned and unplanned absences.
Maintain confidentiality while exercising sound judgment, professionalism, and attention to detail in handling sensitive legal and personnel information.
Collaborate effectively with attorneys, paralegals, legal assistants, and administrative staff to support the division's mission.