Legal Analyst

State of Indiana • Indianapolis, IN

2d • Hybrid

About The Position

This position serves as a Legal Analyst with the Office of Judicial and Attorney Regulation. The Office of Judicial and Attorney Regulation represents three agencies of the Indiana Supreme Court: (1) the Judicial Qualifications Commission, (2) the Judicial Nominating Commission, and (3) the Attorney Disciplinary Commission. The Judicial Qualifications Commission investigates and prosecutes claims of misconduct against Indiana judicial officers. The Judicial Nominating Commission reviews applications for the Indiana Court of Appeals and the Indiana Tax Court and interviews the applicants for these positions. The Attorney Disciplinary Commission investigates and prosecutes claims of misconduct against lawyers licensed to practice law in Indiana. The Paralegal supports the work of the Staff Attorneys, the Deputy Directors and the Executive Director for the Office of Judicial and Attorney Regulation. As the Legal Analyst for the Attorney Disciplinary Commission, the Legal Analyst assists with the management of reports from banks of overdrafts on trust accounts, maintains the approved bank depository list, and helps manage the non-cooperation cases. As the Legal Analyst for the Judicial Qualifications/Nominating Commissions, the Legal Analyst administers the case management system for the Judicial Qualifications, aids with the preparation of the agenda for the Judicial Qualifications meetings and supports the management of the applications for the Judicial Nominating Commission.

Requirements

• Integrity
• Exercise discretion in handling confidential information and materials.
• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict.
• Professionalism
• Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace.
• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration.
• Customer Service
• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns.
• Successfully diffuse elevated conversations with an intent for resolution.
• Communication
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Communicating effectively in writing as appropriate for the needs of the audience.
• Organization
• Manage assignments to ensure all tasks are completed within deadlines.
• Effectively manage time and prioritization of tasks and projects.
• Prepare and maintain complex and confidential records in an automated system to work on numerous tasks.
• Attention to Detail
• Research, coordinate, and track work in a proficient manner to ensure accuracy.
• Problem Solving
• Identify problems and review related information to develop and implement solutions.
• Use deductive reasoning skills to meet several complimentary goals.
• Technology and Tool Usage
• Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems.

Responsibilities

• Performs paralegal and administrative support activities for Staff Attorneys, Deputy Directors, and the Executive Director for the Office of the Judicial and Attorney Regulation.
• Assists the Office of Judicial and Attorney Regulation Staff Attorneys with duties, such as creating/maintaining spreadsheets, preparing subpoenas/notices/petitions, drafting correspondence, and preparing for cases.
• Compiles and organizes exhibit binders for hearings and/or meetings.
• Prepares Reciprocal Foreign Discipline Petitions.
• Prepares Notice of Guilty Findings and Request for Suspension for filing.
• Drafts subpoenas and tracks to verify requested information has been received by deadline.
• Tracks progress of all cases in Excel.
• Reviews trust account overdraft responses, closes or requests additional information.
• Assists with trust account audits; recreates banking data in a spreadsheet and runs reports.
• Maintains and updates approved trust account bank depository list.
• Assists banks with application process, for addition to approved depository list.
• Researches and audits history of notifications regarding annual registration.
• Prepares letters regarding attorney approval/denial annual registration late fee waiver.
• Prepares filings and tracks mandatory responses by respondents for Indiana Supreme Court Disciplinary Commission notices and requests.
• Prepares subsequent demand for response, for respondents not meeting deadline request.
• Prepares filing petition for show cause, after Commission approved non-cooperation.
• Verifies if response was received, drafts corresponding filing with the court.
• Tracks progress of non-cooperation cases and files subsequent pleadings as needed.
• Runs a monthly report of non-cooperation, for subpoenas and grievances.
• Manages the case management system for new complaints filed against judicial officers.
• Updates the case management system with responses and any information received in an investigation.
• Prepares appropriate letters as directed.
• Aids with preparation of agendas for regular meetings of Judicial Qualifications/Nominating Commissions.
• Aids with preparation of agendas for interview of Judicial Nominating Commission.
• Answers telephone messages and email messages from complainants and judicial officers.
• Directs messages to the appropriate Staff Attorney, Deputy Director, and/or Executive Director.
• Arranges catering for meetings and interviews.
• Receives applications from applicants for Court of Appeals, Supreme Court, or Tax Court.
• Organizes applications from applicants.
• Receives and manages applications for Senior judges.
• Manages voicemail system specific to complaint form requests.

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness program (offers a premium discount for the medical plan and gift cards)
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave; Up to 15 hours of paid community service leave; Combined 180 hours of paid vacation, personal, and sick leave time off; 12 paid holidays, 14 on election years
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access
• Hybrid Option for eligible employees/positions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed