Legal Administrator

See's Candies, Inc. • South San Francisco, CA

70d • $78,000 - $98,000

About The Position

The Legal Administrator provides high-level administrative and project management support to the General Counsel, Real Estate department, and other internal teams. This role involves managing legal documentation, coordinating meetings, maintaining organized records, and ensuring smooth cross-departmental communication. The ideal candidate is a proactive self-starter with strong organizational skills, excellent communication abilities, and experience in executive-level support. Familiarity with legal processes, electronic signature platforms, and commercial real estate-particularly in the retail sector-is preferred.

Requirements

• Bachelors degree, paralegal certificate preferred.
• 5 years of Executive level administrative support.
• Proven project management skills with the ability to manage multiple priorities effectively.
• Expert skills with electronic signature software (e.g., DocuSign) and other project management software.
• Self-starter with a proactive mindset and a willingness to learn.
• Strong organizational and time management skills; able to work well under pressure.
• Commercial real estate experience in retail industry preferred.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Expert in Microsoft Office Suite and calendar management tools.
• Naturally curious and eager to take on new challenges.
• Notary public in the state of California preferred.

Responsibilities

• Provide direct administrative and project management support to the General Counsel, Real Estate department, and other teams as necessary.
• Manage and prioritize multiple projects and deadlines with minimal supervision.
• Coordinate and schedule meetings, calls, across departments.
• Prepare, track, and manage legal documents using electronic signature platforms such as DocuSign.
• Maintain organized records of contracts, filings, and business correspondence.
• Serve as a liaison between the legal department and other internal teams.
• Assist with compliance tracking, document retention, and research as needed.
• Anticipate needs and proactively resolve scheduling or workflow conflicts.

Benefits

• full range of generous medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Food Manufacturing
• Number of Employees: 1,001-5,000 employees