Legal Operations Administrator

Sumitomo Pharma • Marlborough, MA

4d

About The Position

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn. We are currently seeking a dynamic individual who will serve as administrative support to the Legal Department, responsible for performing legal administration activities, supporting process improvements, and identifying operational efficiency opportunities across the legal function. This role is essential in ensuring the department operates with optimal effectiveness, aligning with the broader goals of the organization.

Requirements

• Experience supporting legal teams in a regulated industry.
• Ability to manage multiple priorities in a fast-paced environment.
• Strategic thinker with a continuous improvement mindset.
• Comfortable working with senior leadership and cross-functional teams.
• Bachelor’s degree required; paralegal certification preferred.
• 3-5 years of experience in legal administration with some operational experience
• Demonstrated experience in process improvement, project management, and cross-functional collaboration.
• Excellent organizational, analytical, and communication skills.

Nice To Haves

• Proficiency in legal tech platforms (e.g., CLM (ECMS/iCertis), e-billing, Oracle, SAP, Workday, PowerPoint, Word, Excel) preferred.

Responsibilities

• Process Improvement & Operational Efficiency
• Identify, design, and implement scalable legal processes and workflows to improve efficiency and reduce risk.
• Support all aspects of setting up and maintaining purchase orders.
• Support work orders and invoicing under intercompany and external vendor agreements.
• Obtain and submit accruals from external vendors in compliance with applicable laws.
• Support Chief Legal Officer’s direct reports with meeting scheduling and expense reports.
• Review and distribute mail in compliance with company data retention schedule.
• Manage Legal Teams channel and filing site in compliance with company data retention schedule, and to ensure consistent organizational structure and efficient access to information.
• Project & Vendor Management
• Support legal department projects and initiatives (e.g., system/process implementations, restructuring activities), including timelines, deliverables, and stakeholder communications.
• Retrieve contracts from and uploading contracts to ECMS (CLM).
• Oversee relationships with external counsel and legal vendors, including ensuring engagement letters are in place and on file, and POs in place.
• Monitor legal spend and support budgeting, forecasting, and cost-saving initiatives.
• Compliance & Governance
• Support corporate governance activities, including board documentation, policy development, regulatory filings, and entity restructuring.
• Ensure legal operations align with pharmaceutical compliance standards and industry regulations.
• Team Collaboration & Communication
• Act as a liaison between legal and other departments to ensure seamless legal service delivery.
• Support preparation of PowerPoint presentations.

Benefits

• opportunity for merit-based salary increases
• overtime
• short incentive plan participation
• eligibility for our 401(k) plan
• medical, dental, vision, life and disability insurances and leaves provided in line with your work state
• up to 120 hours of vacation per year
• 11 paid holidays plus additional time off for a shut-down period during the last week of December
• 80 hours of paid sick time upon hire and each year thereafter
• access to our service recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees