Legal Administrative Specialist - Labor & Employment

Morgan Lewis•Los Angeles, CA

1d•Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Specialist (LAS) to support the Labor and Employment practice group. This position is responsible for providing a broad range of administrative, secretarial, and document processing support to the assigned Practice Groups under general guidance in an environment where superior client service is emphasized and consistently delivered. Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Downtown Los Angeles, CA office with a hybrid 3 days in-office/remote working schedule. Flexibility with overtime is required.

Requirements

At least seven (7) years of administrative support experience required.
Previous law firm experience required.
Experience with supporting Litigation and/or Labor and Employment practice, including State and Federal Court rules and filing procedures.
Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.

Nice To Haves

Bachelor’s degree a plus.

Responsibilities

Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
Assists with time entry
Processes new business intake, related forms, and correspondence.
Processes expense reports and invoices; arranges check requests; monitors through completion.
Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
Provides legal research, case support, and project assistance.
Other administrative duties as assigned.