Legal Administrative Specialist

Minnehaha County•Watertown, SD

8d•Onsite

About The Position

The Minnehaha County State's Attorney's Office invites applications for a Legal Administrative Specialist to join their team. This role is a vital member of the legal professionals, playing a crucial role in the justice system. The office comprises 11 Legal Administrative Specialists dedicated to supporting attorneys with essential tasks such as legal document preparation, case management, and the logistical arrangements of legal proceedings. This position offers the opportunity to make a significant impact on the community by supporting attorneys in adult criminal cases, juvenile criminal cases, and cases involving abuse and neglect.

Requirements

High school diploma or GED plus two years of general secretarial work. Comparable combination of education and experience.
Must successfully complete pre-employment background process.
Working knowledge of modern office practices and procedures and legal terminology.
Knowledge of and skill in using technology and related software systems with reasonable speed.
Maintain confidentiality when handling sensitive or restricted information.
Effective verbal and written communication.
Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public.
Present a professional appearance and communicate with others in a respectful and approachable way.
Possess excellent attention to detail with the ability to multi-task.
Must be self-motivated and able to meet deadlines under pressure.
Must possess a willingness to learn and exhibit flexibility in a fast-paced environment.
Must have the ability to work as part of a team, as well as to work independently.
High level of proficiency with Word and Outlook, experience with Excel and PowerPoint.
Attention to detail with high precision in proofreading, data entry and file management.

Responsibilities

Prepare, type, and distribute a diverse array of legal documents, including letters, orders, complaints, warrants, summonses, motions, subpoenas, and briefs, utilizing office software and filing systems.
Answer and direct phone calls; greet and assist walk-in visitors with inquiries.
Maintain and organize case files and attorney assignments; update records and input data into agency databases; track and distribute files and reports.
Update and maintain scheduling calendars; coordinate with witnesses, victims, and grand jury members regarding changes or updates to legal proceedings.
Prepare the grand jury room and necessary materials to ensure the smooth conduct of proceedings.
Create, prepare, and maintain files and information for the attorneys you support.
Efficiently distribute and track files, reports, and case information.
Maintain meticulous records and statistics for organizational purposes.
Handle incoming and outgoing mail to ensure seamless operations.