Legal Administrative Specialist - Labor & Employment

Morgan Lewis • Los Angeles, CA

2d • $86,825 - $113,131 • Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Specialist (LAS) to support the Labor and Employment practice group. This role provides a broad range of administrative, secretarial, and document processing support to assigned Practice Groups, emphasizing superior client service. The position is based in the Downtown Los Angeles, CA office with a hybrid 3 days in-office/remote working schedule. Flexibility with overtime is required.

Requirements

• At least seven (7) years of administrative support experience required.
• Previous law firm experience required.
• Experience with supporting Litigation and/or Labor and Employment practice, including State and Federal Court rules and filing procedures.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.

Nice To Haves

• Bachelor’s degree a plus.

Responsibilities

• Utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
• Assists with time entry.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support, and project assistance.
• Other administrative duties as assigned.

Benefits

• 401(k) eligibility
• various paid time off benefits, such as vacation, sick time, and parental leave
• full range of medical, financial, and/or other benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level