Legal Administrative Specialist
About The Position
Provides specialized legal and administrative support to attorneys by preparing legal documents, maintaining case files, coordinating court-related activities, and performing departmental administrative functions. Uses computers, digital dictation systems, and standard office equipment to perform assigned duties. The position requires an associate's degree in secretarial administration, office occupations, or a related field and three years of responsible legal secretarial experience, with five or more years of litigation experience preferred. A combination of relevant education and experience may also provide the required knowledge and abilities. A valid Texas Driver's License is required.
Requirements
- Completion of an associate's degree in secretarial administration, office occupations, or a related field, or an equivalent combination of relevant education and experience.
- Three years of responsible legal secretarial experience.
- Valid Texas Driver's License.
- Knowledge of various legal documents and their required formats.
- Knowledge of electronic filing procedures for state, federal, and appellate courts.
- Knowledge of legal terminology and court procedures.
- Ability to interact tactfully and professionally with the public.
- Ability to work effectively under pressure and manage competing priorities.
- Ability to transcribe dictation using a digital dictation system.
- Ability to communicate and work directly with opposing counsel and their staff, court personnel, and judges.
- Ability to complete eight hours of continuing legal education annually.
Nice To Haves
- Five or more years of litigation experience.
Responsibilities
- Prepare, compose, and type legal documents, notices, court records, and complex correspondence.
- Assist attorneys in preparing contracts, leases, motions, notices, interrogatories, requests for production, requests for admission, resolutions, ordinances, and other legal documents.
- Maintain personal injury and property damage case files.
- Provide administrative and legal support to attorneys in preparing cases for hearings, trials, and other legal proceedings.
- Provide work direction and guidance to law clerks during discovery and litigation, as needed.
- Assist attorneys with reviewing, preparing, and coordinating draft petitions, responses, pleadings, and other legal documents.
- Enter and maintain data received from the Lubbock County Jail.
- Maintain jury and trial dockets, ensuring accurate and timely updates.
- Record and transcribe reports and meeting minutes.
- Maintain and organize citizen inquiry files.
- Process and maintain documentation related to bond postings.
- Gather, compile, and enter information for the departmental budget process.
- Coordinate departmental travel arrangements, including gathering required information and making reservations.
- Coordinate and maintain departmental purchasing card transactions, including reviewing purchases, maintaining documentation, and ensuring compliance with established procedures.
- Assist with departmental recruitment and selection activities, including posting vacancies, reviewing applications, and participating in interviews.
- Prepare and process payroll, budget, and purchasing documentation.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
