Labor & Employment Legal Support Assistant

Seyfarth Shaw LLP•Washington, DC

9h•Onsite

About The Position

The Legal Support Assistant performs secretarial and administrative duties for assigned attorneys in a fast-paced Labor & Employment practice. The role works as part of a team, maintains positive contact with clients, attorneys, and staff, and protects the confidentiality of client matters. It is based in Washington, DC. The position supports multiple partner-level attorneys and associates by preparing and proofreading legal documents, maintaining client and general files, coordinating calendars, meetings, depositions, mediations, travel, and communications, and assisting with time entry, expenses, invoices, and related administrative requests. The salary range for this role in Washington, DC is $85,000–$95,000 annually, based on a 35-hour work week; the role is also eligible for an annual merit increase and bonus pay.

Requirements

At least 4 years of legal assistant experience.
Strong proofreading skills, attention to detail, and solid grammar and spelling skills.
High proficiency with Microsoft Word, Outlook, and Excel.
Expertise in legal citation and legal terminology.
Ability to organize, prioritize, and meet the demands of multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.

Nice To Haves

Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte, or similar technology.

Responsibilities

Draft, input, revise, and finalize routine correspondence, memoranda, and other legal documents.
Proofread documents and check formatting, spelling, grammar, and context.
Verify that attachments, exhibits, and enclosures are included with transmittal letters and memoranda.
Complete client and matter forms, request conflicts-of-interest checks, open new files, and maintain client and general files.
Manage assignments for multiple partner-level attorneys and associates.
Maintain and support attorney and team calendars and schedules.
Coordinate and manage depositions, mediations, client meetings, team meetings, and calls.
Maintain client contact information.
Review incoming mail and ensure client documents and emails are uploaded and filed in document management and related systems.
Prepare documents and packages for mail, messenger, and overnight delivery.
Enter attorney time and send time-entry reminders.
Coordinate and follow through on requests and projects with other support departments, including word processing, reception, client billing, records, office services, conflicts, and finance.
Prepare and process expense reports and vendor invoices in Chrome River.
Schedule attorney appointments and client meetings, prepare agendas, coordinate conferences, and arrange travel.
Complete other duties and projects as assigned.