Legal Administrative Specialist (Case Manager)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys • Phoenix, AZ

14d

About The Position

The Legal Administrative Specialist (Case Manager) provides legal and administrative support to attorneys handling complex criminal or civil matters. At the full performance level, the specialist manages incoming and outgoing discovery, including coordinating with agency partners to collect materials, assessing incoming materials for responsiveness, organizing voluminous records for case-team review, preparing materials for production, and maintaining detailed indices of received and produced materials. The role also involves analyzing and summarizing evidentiary materials, including witness statements and documentary records, in light of the legal and factual issues in the Government’s case.

The specialist assists attorneys with hearing and trial preparation and supports live court proceedings by maintaining witness lists and schedules, drafting subpoenas, assembling and managing exhibits, and operating trial presentation software in the courtroom. The role also conducts complex legal and factual research in legal and non-legal databases and drafts legal documents, including discovery requests, routine motions, proposed orders, and notices. Responsibilities and assignment complexity increase as training and experience progress.

Requirements

• U.S. Citizen or National.
• Register for Selective Service, if applicable.
• Meet applicable time-in-grade requirements for federal employees within 30 days after the announcement closing date.
• Meet all qualification and eligibility requirements within 30 days after the announcement closing date and before placement.
• For GS-9, qualify through one of the listed paths: specialized experience equivalent to GS-7; qualifying related graduate education; or an allowable combination of graduate education and experience.
• For GS-9 specialized experience, have one year equivalent to GS-7 performing, under supervision and guidance, routine litigation support assignments involving discovery and basic processing, review, and/or production of commonly found electronically stored information (ESI).
• For GS-9 education, have a related master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree; education must be from an accredited college or university and demonstrate the knowledge, skills, and abilities needed for the position.
• For GS-11, qualify through one of the listed paths: specialized experience equivalent to GS-9; qualifying related doctoral education; or an allowable combination of graduate education and experience.
• For GS-11 specialized experience, have one year equivalent to GS-9 independently performing a range of legal and administrative services in a legal environment in support of discovery, case development, and/or hearing or trial preparation.
• For GS-11 education, have a related Ph.D. or equivalent doctorate, or three full years of progressively higher-level graduate education leading to such a degree; education must be from an accredited college or university and demonstrate the knowledge, skills, and abilities needed for the position.
• Academic degrees and coursework must be completed at an accredited or pre-accredited institution recognized by the U.S. Department of Education. Foreign education must be shown to be comparable to U.S. accredited education, with required evidence submitted; documentation must be in English or accompanied by an English translation.
• If applicable, certify Selective Service registration or exemption.

Responsibilities

• Manage incoming and outgoing discovery in complex criminal or civil matters.
• Coordinate with agency partners to collect discovery materials.
• Review incoming materials to assess responsiveness.
• Organize complex and voluminous materials for efficient case-team review.
• Prepare materials for production and maintain detailed indices of materials received and produced.
• Analyze and summarize evidentiary materials, including witness statements and documentary records, in the context of legal and factual issues in the Government’s case.
• Assist attorneys with hearing and trial preparation and live court proceedings.
• Maintain witness lists and schedules, draft subpoenas, assemble and manage exhibits, and operate trial presentation software in the courtroom.
• Conduct complex legal and factual research in legal and non-legal databases in support of civil or criminal cases.
• Draft legal documents such as discovery requests, routine motions, proposed orders, and notices.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefit eligibility depends on position type, and applicants are directed to contact the hiring agency for details.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level