Legal Administrative Assistant
About The Position
Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses. May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents. Projects an image that reflects the professional nature of work done by the firm. Interacts with clients in a way that supports great client service and relationships. Accurately drafts and/or writes routine reports and correspondence. May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed. May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist. Prioritizes workload in an efficient and effective manner. Participates in on-going training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.
Requirements
- High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience
- Must have basic legal terminology and an awareness of court filing requirements
- Must be able to use legal citations and apply to firm documents
- Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook
- Skilled in the use of a redlining tool
- Working knowledge of basic office functions
- Ability to type 50 WPM
- Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs
- Shares knowledge and mentors others on technology applications and firm/division processes
Nice To Haves
- Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred
Responsibilities
- Provides administrative, organizational and technical support
- Enters time into the firm's timekeeping system
- Phone reception; providing information to callers
- Arranging travel and catering accommodations
- Scheduling meetings and conference room set ups
- E-scan, facsimile, ECF filing transmittals
- Transcription
- Proofreading work product for typographical, grammatical, or spelling errors
- Compilation of reports from established sources
- Photocopying
- Mail assembly and distribution
- Other records/file maintenance
- Prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses
- Assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents
- Projects an image that reflects the professional nature of work done by the firm
- Interacts with clients in a way that supports great client service and relationships
- Accurately drafts and/or writes routine reports and correspondence
- Manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed
- Provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist
- Prioritizes workload in an efficient and effective manner
- Participates in on-going training sessions to enhance his/her technical skills
- Stays informed of all firm policies and standardized procedures and applications
- Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
