Legal Administrative Assistant

Akerman LLP•Charlotte, NC

23h•Hybrid

About The Position

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States. Akerman is seeking a full-time Legal Administrative Assistant with strong litigation experience to support our Charlotte, North Carolina office. The ideal candidate is proactive, organized, and comfortable managing a fast-paced docket, with the flexibility to be cross-trained to support additional practice areas as needs evolve. This is a hybrid position with the requirement to work in the office at minimum three (3) days per week.

Requirements

At least 3 years of recent law firm experience supporting litigation attorneys
Hands-on experience with federal and North Carolina state court filings (CM/ECF, PACER, eCourts/ODYSSEY eFileNC)
Strong skills in Microsoft 365 (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, and document management systems
Solid understanding of legal formatting, citations, redlining, TOCs/TOAs, and working with PDFs
Excellent grammar, proofreading, and attention to detail
Great organization and multitasking skills, with the ability to meet tight deadlines
Professional, discreet, and client-focused; able to handle confidential information

Nice To Haves

Familiarity with local North Carolina rules, Mecklenburg County practices, and judge-specific procedures
Experience with timekeeping and billing software (i.e., Elite/3E) and basic e-discovery or litigation support tools
North Carolina Notary Public commission (or willingness to get one)
We are looking for someone who is proactive, solutions-oriented, reliable, and a true team player with a positive attitude.

Responsibilities

Support our litigation team (federal and North Carolina state cases): Draft, edit, and format pleadings, motions, briefs, discovery, correspondence, and exhibits
E-file documents in federal courts (like W.D.N.C., M.D.N.C., E.D.N.C.) and North Carolina eCourts/ODYSSEY eFileNC; keep an eye on PACER and state dockets
Help with service of process and subpoenas; communicate with court staff and vendors
Keep case calendars and deadlines up to date, following court rules and judge-specific procedures
Organize discovery materials, keep track of exhibits and witnesses, and help prepare hearing/trial notebooks
Assist with logistics for hearings, mediations, arbitrations, and trials
Provide general administrative and attorney support: Manage calendars, meetings, travel, time entry, expenses, and billing edits
Open new matters, handle engagement letters, conflicts checks, and organize files (both electronic and paper)
Draft and finalize professional correspondence; answer and direct phone calls
Keep our document management system organized and up to date