Legal Administrative Assistant

Whiteford, Taylor & Preston, LLP • Lexington, KY

18d • Onsite

About The Position

We are seeking a skilled Legal Administrative Assistant to support our Business Solutions, Restructuring, and Financial Litigation practice. The ideal candidate will possess a strong litigation support skillset, including experience assisting attorneys throughout all phases of litigation, and demonstrated success supporting attorneys with long-standing legal careers, serving as an effective bridge between traditional legal practices and modern legal technology. This role requires advanced organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven litigation environment. The Legal Administrative Assistant will provide comprehensive administrative and legal support, including litigation document preparation, court filings, calendar and deadline management, client communication, and coordination of complex litigation, restructuring, and business-related matters, while helping optimize workflows through effective use of current legal systems and technology.

Requirements

• Strong litigation-focused administrative and organizational skills, with the ability to manage multiple, competing deadlines in an active litigation environment.
• Thorough understanding of court systems, litigation procedures, filing requirements, and local rules to effectively support attorneys through all stages of litigation.
• Proven ability to support senior or long-tenured attorneys by bridging established legal practices with modern technology, systems, and evolving workflows.
• Excellent written and verbal communication skills to effectively interact with attorneys, clients, courts, and regulatory bodies.
• High proficiency in preparing, managing, and maintaining litigation documents, discovery materials, and regulatory filings related to complex financial and business matters.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information in litigation and restructuring contexts.
• Strong problem-solving skills, adaptability, and the ability to anticipate attorney needs in a fast-paced legal environment.
• Proficiency with Microsoft Office Suite, electronic court filing systems, and legal document and case management software.
• Ability to establish, maintain, and improve organized filing systems that integrate both traditional and electronic litigation records.
• Bachelor’s degree preferred; high school diploma accepted with some college or equivalent work experience.
• 5+ years of experience in a law firm or legal setting with a strong emphasis on litigation support, preferably within financial litigation, business restructuring, or related practice areas.
• Demonstrated experience supporting senior or long-tenured attorneys in litigation-focused practices.
• Required experience with financial litigation, business restructuring, or complex corporate matters.
• Experience interacting with courts, regulatory bodies, and electronic filing systems is highly preferred.

Responsibilities

• Provide high-level administrative and litigation support to attorneys within the Business Solutions, Restructuring, and Financial Litigation practice group, including complex calendar management, correspondence handling, docket monitoring, and critical deadline tracking.
• Prepare, edit, proofread, and format litigation-related documents, including pleadings, motions, briefs, discovery materials, court filings, contracts, agreements, and correspondence associated with financial litigation, restructuring, and business transactions.
• Maintain, organize, and manage litigation case files, client records, and legal documents, ensuring compliance with court rules while effectively integrating traditional paper files with electronic document management systems.
• Coordinate the execution of legal documents, including obtaining signatures, notarization, and filing with courts and regulatory agencies in strict compliance with applicable procedural rules.
• Monitor and track litigation deadlines, court dates, hearing schedules, and filing requirements to ensure accuracy, timeliness, and adherence to jurisdictional rules.
• Assist attorneys with document review, discovery management, and regulatory compliance related to financial litigation and restructuring matters.
• Prepare and file regulatory, corporate, bankruptcy, and litigation-related documents in accordance with federal, state, and local court requirements.
• Support attorneys in trial, hearing, arbitration, and deposition preparation, including organizing exhibits, evidence, witness materials, and trial notebooks in both physical and electronic formats.
• Serve as a liaison between attorneys and evolving legal technologies by supporting the adoption and effective use of document management systems, e-filing platforms, litigation support software, and other legal technology tools.
• Maintain a high level of confidentiality regarding sensitive legal, client, and financial information, particularly in complex and high-stakes litigation matters.
• Organize team meetings, prepare litigation-related materials, and track follow-up actions for ongoing cases and restructuring matters.
• Handle administrative tasks related to billing, time entry, and expense reporting with accuracy and attention to litigation-specific requirements.
• Collaborate with other administrative staff and legal professionals to ensure efficient workflow, continuity, and consistency across both traditional and technology-driven litigation processes.

Benefits

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level