Legal Administrative Assistant

3M • Maplewood, MN

23h • Onsite

About The Position

Legal Administrative Assistant Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You’ll Make in this Role As a Legal Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: Proactively anticipating work needs of executives supported Scheduling and supporting on- and off-site meetings with internal and external counsel, including creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports Processing expense reports and system approvals Interpreting and administering corporate policies and procedures Assisting with hiring process, talent review process and other Human Resource related processes Maintaining teams SharePoint sites, MS Team site, templates, etc. Maintaining highly sensitive and confidential information

Requirements

• Bachelor’s degree or higher (completed and verified prior to start) AND two (2) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government, or military environment
• High School Diploma/GED or higher (completed and verified prior to start) AND seven (7) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government, or military environment
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

• Experience handling confidential, sensitive business information and supporting executive-level professionals.
• Advanced proficiency in MS Office, including Outlook calendaring, MS Teams and Teams Live, Word, Excel, and PowerPoint
• Experience supporting a Vice President or above.
• Strong attention to detail and excellent organizational skills
• Strong written and oral communication skills
• Project management experience

Responsibilities

• Proactively anticipating work needs of executives supported
• Scheduling and supporting on- and off-site meetings with internal and external counsel, including creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
• Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports
• Processing expense reports and system approvals
• Interpreting and administering corporate policies and procedures
• Assisting with hiring process, talent review process and other Human Resource related processes
• Maintaining teams SharePoint sites, MS Team site, templates, etc.
• Maintaining highly sensitive and confidential information

Benefits

• 3M offers many programs to help you live your best life – both physically and financially.
• To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.
• Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees