Legal Administrative Assistant -Level II

Gowling WLG•Kitchener, ON

1d•Hybrid

About The Position

We are currently recruiting for a Legal Administrative Assistant to join our fast-paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Corporate group. This role can be based out of our Toronto or Waterloo office.

Requirements

A minimum of three years of experience as a Legal Administrative Assistant.
Ability to multi-task in a fast-paced environment.
Knowledge of Microsoft Office Suite.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Strong written, oral and verbal communication skills.
Strong organization and time management skills.

Nice To Haves

Legal Administrative Assistant Diploma from a recognized college preferred.

Responsibilities

Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
Accurately preparing legal documents and correspondence with minimal direction.
Transcribing and typing legal documents and correspondence.
Liaising between the legal professionals and various internal and external individuals and clients.
Forward or respond to routine correspondence not requiring the professional’s attention.
Working proactively in the day-to-day support of the professional's practice.
Using initiative and good judgment to relieve the professional of administrative detail.
Managing the professional’s calendar.
Coordinate administrative tasks e.g., accounting, opening and closing files, billing, etc.
Any other duties as required.

Benefits

100% employer-paid health, dental, and mental health coverage
annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days
hybrid work flexibility
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more