Legal Administrative Assistant - Financial Services

McMillan LLP•Calgary, AB

7d•CA$55,000 - CA$65,000•Hybrid

About The Position

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Calgary Financial Services Group. As a member of the team, you will play a key role in managing legal and administrative aspects of the practice of a team of successful legal professionals. This position is being posted to fill an existing vacancy. This role offers a hybrid workweek, combining working at home for a few days and working in the Calgary office for the balance.

Requirements

A Legal Administrative Assistant certificate
A minimum of 1-3 years of law firm experience.
Strong administrative, organizational and interpersonal skills.
Detail-oriented and able to effectively meet deadlines, work well in a team-setting and independently, and provide an exceptional level of client service.
Embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint.

Nice To Haves

Financial Services or transaction based related experience is an asset.
Prior experience with Desksite, Intapp, and 3E or similar document management, file opening and accounting software is an asset.

Responsibilities

Act as a go-to person for your team who will depend on your guidance and support to keep them organized.
Prepare documents and draft correspondence
Organize and maintain documents within the document management system
Open new client matters and manage related administrative processes
Manage calendars and coordinate meetings
Leverage technology to service clients in an efficient and effective manner
Assist with closing transactions, preparing closing books and coordinating funds
Draft and revise large documents and agreements
Prepare execution copies and stand-alone signature pages, compare documents, and compile fully executed copies of agreements
Download documents from data rooms and save them to the document management system.