Legal Administrative Assistant

Great Minds•Dc, DC

4d•Remote

About The Position

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms. We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes. We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact. Our products— Eureka Math and Eureka Math², Wit & Wisdom , PhD Science, Geodes , and the newly launched Arts & Letters ELA —are trusted by thousands of schools and districts nationwide. Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application. Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy. These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students. Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support. Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Requirements

1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function.
Demonstrated ability to manage multiple trackers and deadlines accurately.
Experience working in contract management systems or similar databases, with the ability to learn new tools quickly.
Clear written and verbal communication skills, with sound judgment on when to escalate legal matters
Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals.

Nice To Haves

Associate's degree or relevant coursework a plus.

Responsibilities

Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones.
Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures.
Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers.
Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable.
Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed.
Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel.
Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings.
Regularly review and update contract management system records, maintaining data entry accuracy and consistency.
Conduct internal audits of contract records and legal documentation and preparing summary reports for attorneys, as needed.
Assist broader legal team as needed with various administrative and organizational tasks.