Temporary Legal Administrative Assistant
About The Position
The Legal Administrative Assistant performs full administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. This role also requires an understanding of both litigation and transactional practices. Haynes Boone’s Orange County office serves California’s leading technology industries and supports the firm’s coast-to-coast capabilities. The office features strong intellectual property, corporate and litigation practices, including patent, securities, insurance coverage and labor and employment matters. Many of our lawyers hold technical or engineering degrees, enhancing their ability to serve innovation-driven clients. Our team is recognized in leading legal publications such as Best Lawyers in America, IAM Patent 1000 and Managing IP. We are committed to fostering an inclusive workforce and seek highly motivated professionals who value collaboration and respect.
Requirements
- Must have a minimum of three years’ litigation experience.
- Mid- to large-sized law firm experience preferred.
- Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing.
- Working knowledge of general office procedures.
- Strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
- Working knowledge and experience with the Firm’s technology and applications strongly preferred.
- Prior experience with handling expense reports, client bills, and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred.
- Prior experience supporting more than one attorney is required.
- Advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
- Excellent written and verbal communication skills, including grammar, spelling and punctuation.
- Strong phone etiquette, attention to detail and follow through skills are required.
- Knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
- Highly organized and able to successfully multi-task and meet set deadlines.
- Strong customer service, ability to be flexible and work effectively as part of a team is required.
Nice To Haves
- Two years of college or equivalent preferred but not required.
- A paralegal certification from an ABA approved school or comparable experience is a plus.
Responsibilities
- Provide proactive, day-to-day support to multiple attorneys—both partners and associates—in a busy litigation practice
- Draft, format, revise, and finalize a variety of legal documents, including pleadings, discovery, correspondence, and shell templates
- Handle electronic filing in both state and federal courts, including California Superior and U.S. District Courts
- Manage attorney calendars and monitor court deadlines using docketing software
- Prepare and organize materials for depositions, hearings, trials, and other key litigation events
- Coordinate service of process, court filings, messenger deliveries, and other time-sensitive tasks
- Assist with administrative support, including expense reports, time entry, travel arrangements, and document management.
- Assist summer associates, visiting attorneys and attorneys needing back-up or special project assistance; Perform other related duties as needed or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
