Legal Administrative Assistant - Trust & Etates
About The Position
Aspen Careers is partnering with a highly respected law firm to identify an experienced Legal Administrative Assistant for its Tampa office. This opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment. The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support. This is an excellent opportunity for someone who enjoys being a key support partner to attorneys while working in a structured, client-focused environment.
Requirements
- Minimum of 3+ years of legal administrative or paralegal experience
- Strong proficiency in Microsoft Office Suite
- Experience with electronic court filing systems
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Professional demeanor with strong interpersonal abilities
- Ability to manage multiple priorities in a collaborative environment
Nice To Haves
- Prior law firm experience preferred
- Experience supporting trust & estate litigation and/or corporate real estate practices preferred
Responsibilities
- Draft, revise, and proofread legal documents including pleadings, correspondence, and memoranda
- Format court filings including Tables of Authorities (TOAs) and Tables of Contents (TOCs)
- Prepare and file electronic court submissions in state and federal courts
- Maintain attorney calendars, coordinate meetings, and assist with travel arrangements
- Organize and maintain client and matter files within the firm’s records management system
- Prepare expense reports and assist with administrative support functions
- Maintain CRM data and client contact information
- Process new client file openings and maintain matter tracking information
- Scan, copy, format, and prepare legal documents for distribution and delivery
- Collaborate with legal support staff to ensure seamless team coverage and client service
- Participate in ongoing training to remain current on firm software and procedures
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
