Legal Administrative Assistant - 1-3 Yrs Experience – Civil Defense Litigation - Melville, NY

Marshall Dennehey•Melville, NY

5d•$58,000 - $62,000•Onsite

About The Position

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 1 to 3 years of civil defense litigation experience to join its Melville, NY office. This role involves performing secretarial and clerical duties, managing attorney time sheets, handling correspondence and legal documents, maintaining files, scheduling depositions and meetings, making travel arrangements, and managing the attorney diary system. The position requires a minimum of 1 year of defense litigation experience and proficiency in Microsoft Office Suite. Candidates must be able to manage a heavy workload in a fast-paced environment, communicate effectively, and possess strong organizational skills, attention to detail, and the ability to multitask and work in a team.

Requirements

Must have at least 1 year of defense litigation experience.
Must be proficient in Microsoft Office Suite
Must be able to manage a heavy workload in a fast-paced environment
Must be able to communicate with clients and co-workers effectively and efficiently
Candidates must have proven track record of organization skills
Possess excellent typing skills
Possess a keen eye for detail
Have the ability to prioritize, multitask, and work in a team environment

Responsibilities

Perform secretarial and clerical duties
Open mail for attorney and log time on time sheet as necessary
Enter attorney time sheets into computer on a daily basis
Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
Responsible for scheduling depositions and various other meetings and appointments
In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
Make travel arrangements and hotel reservations for attorney
Maintain attorney diary system
Perform additional duties as required