Legal Administrative Assistant (Hybrid - NY)

Allstate • Uniondale, NY

5d • $20 - $30 • Hybrid

About The Position

Join our dynamic insurance defense legal team as a Legal Administrative Assistant. In this role, you'll provide essential administrative support to Client Legal Services Attorneys, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation. This is a Hybrid role that will require 1 to 3 days working in the Garden City, NY office per week, subject to change based on business need.

Requirements

• Exceptionally organized and task-oriented.
• Strong communication and interpersonal skills, both written and verbal.
• Comfortable handling sensitive information.
• Proficient in Microsoft Office and open to learning new legal systems.
• Must have a dedicated, private workspace free from distractions, along with appropriate desk and seating when working from home.
• Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.

Nice To Haves

• Legal administrative support experience in a civil law setting is beneficial but not required.
• Exposure to a legal office environment is helpful.
• Candidates with transferable skills and a strong interest in legal administrative work are encouraged to apply.

Responsibilities

• Enter and manage pleadings, motions, trial documents, and legal correspondence using the case management system.
• Support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure.
• Track trial, arbitration, and mediation dates, ensuring timely follow-ups and accurate notifications.
• Maintain communication with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence.
• Perform mail handling, scanning, and filing both in-office and remotely; manage daily administrative duties with a high level of organization and attention to detail.
• Ensure data accuracy and compliance using the Team Connect Litigation Management System.
• Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Benefits

• Monthly connectivity reimbursement to help offset internet costs.
• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed