Legal Administrative Assistant

Calfee Brand•Cincinnati, OH

About The Position

The Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in a collaborative team environment. The position requires thorough knowledge of the Attorney Support Portal and all firm and practice specific processes and procedures. The Administrative Assistant maintains the highest level of professionalism and observes confidentiality of client and firm matters.

Requirements

Administrative assistant experience in a law firm or other legal department.
Excellent organizational, time management and follow up skills.
Strong verbal and written communication skills.
Exceptional attention to detail.
Ability to handle multiple, competing deadlines and priorities in an effective manner.
Excellent interpersonal skills with a strong focus on client service.
Ability to work independently and as part of a team.
Proficient in Microsoft Office Suite.

Responsibilities

Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.
Draft standard correspondence, proofread, edit, and format documents.
Coordination and management of calendars, scheduling, and travel plans.
Input time entries accurately and efficiently into the firm’s timekeeping system.
Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.
Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
Actively participate as a member of the practice group support team to complete work submitted in the Attorney Support Portal.
Participate in in-house training to continue development and expand legal knowledge.